Job Type
Full-time
Description
Job Location: In-Office - Southlake, TX
Are you EPIC? Do you have the ability to demonstrate, understand and apply HFD's core purpose and
values in all that you do? At HFD, our mission is to make healthcare more affordable by giving everyone a better way to pay. In order to accomplish this mission, we must ensure that our team is aligned with our E.P.I.C. values:
- Excellence: Always exceeding expectations.
- Passionate: Executing with boldness.
- Innovative: Pioneering a better way.
- Collaborative: Together we win.
The EPIC Reception & Administration Assistant we are looking for: Reporting to the CEO, we are seeking a professional, highly organized, and proactive Reception & Administration Assistant to provide exceptional front-office support while assisting our executive leadership with day-to-day administrative tasks. This dual-role position is essential to creating a positive, efficient, and well-managed workplace experience.
The ideal candidate will be based in Southfield, TX and bring strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment. You will be the face of our office-greeting guests, managing correspondence, supporting the C-suite team, and ensuring smooth daily operations. A keen attention to detail, high level of discretion, and strong multitasking abilities are essential.
As a Reception & Administration Assistant, you will: - Serve as the first point of contact for the organization, welcoming visitors and handling incoming calls with professionalism
- Provide light administrative support to the CEO and executive team, maintaining calendars, scheduling meetings, and coordinating logistics
- Act as a liaison between executives, staff, clients, and partners while maintaining a high standard of professionalism
- Format and prepare memos, emails, presentations, and internal communications
- Organize travel arrangements, including flights, hotels, and dining reservations for executives
- Manage expense reporting and track receipts for executive team
- Maintain the office environment-monitor supply levels, manage conference room bookings, and support onsite visits
- Record and distribute meeting minutes as requested
- Support planning and coordination of internal events and offsite gatherings
- Handle incoming and outgoing correspondence and delegate tasks when appropriate
- Maintain confidentiality and demonstrate sound judgment in all interactions
Requirements
- Minimum 4 years of experience in a receptionist, administrative, or executive assistant role
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize and manage multiple tasks with a calm, composed demeanor
- Discretion in handling sensitive and confidential information
- Experience with HubSpot or similar CRM platforms is a plus
- Basic bookkeeping or expense tracking skills preferred
- PA or administrative certification is a bonus
- Ability to pay close attention to detail and be self-motivated
- Ability to multitask and excel in a fast-paced environment
Benefits: - Medical, Dental, Vision Insurance
- 401k with 4% company match.
- Time off: 10 Days of PTO, 6 days of paid sick time, plus 6 paid holidays and 1 floating federal holiday.
- EPIC company culture