Real Estate Office Assistant

We're in search of a detail-oriented Real Estate Office Administrator. In this role, you will be responsible for auditing transaction files, updating MLS listings, and handling a variety of administrative tasks to ensure smooth office operations. The ideal candidate will be a quick problem-solver with a positive attitude and a strong ability to collaborate with others. If you're seeking a dynamic position with a diverse range of responsibilities, we would love to hear from you. Apply today to take the next step in your career. Responsibilities: Key Responsibilities
• Accurately enter and maintain property listings in the MLS system
• Create, organize, and maintain agent files using PowerFlow
• Process X-Servicing for departing agents to ensure proper offboarding
• Audit transaction files for compliance with MREC guidelines and company policies, collaborating with agents to resolve discrepancies
• Manage showing instructions and open house information in the MLS
• Facilitate onboarding and paperwork completion for transfer agents
• Distribute commission checks and address payment-related inquiries
• Track and collect payments for Errors & Omissions (E&O) fees, Marketing & Technology (MAT) fees, board dues, and MLS dues
• Provide ongoing support to agents with transaction paperwork, questions, and office-related concerns
• Source office supplies and coordinate preparations for weekly sales meetings
• Assist in planning and coordinating office events
• Manage the office phone system, including agent additions, removals, and phone duty schedules
• Customize company-provided templates and maintain office social media pages (e.g., Facebook, Instagram)
• Ensure all marketing materials and office activities comply with Berkshire Hathaway HomeServices brand standards, company policies, and industry regulations
• Order and maintain office and kitchen supplies
• Greet guests, agents, and clients in a professional and friendly manner
• Sort and distribute incoming mail and packages
• Oversee Supra lockbox inventory and check-in/check-out process
• Code vendor invoices and submit them to Home Office for payment processing
• Act as a liaison between agents and Home Office departments
• Maintain general office cleanliness and organization
• Perform other duties as assigned by the supervisor Qualifications: Job Qualifications
• High school diploma or equivalent required
• Proven interpersonal and customer service skills
• Proficiency in Microsoft Office programs and general computer applications
• Exceptional organizational skills with keen attention to detail
• Ability to prioritize and manage multiple tasks in a dynamic environment
• Comfortable working in a moderately noisy office setting
• Real estate experience preferred, but not required Physical Requirements
• Ability to operate standard office equipment
• Lift up to 10 lbs occasionally
• Sit or stand for extended periods
• Navigate stairs or utilize accommodations as needed Compensation: $38,000 - $40,000 yearly

• Key Responsibilities
• Accurately enter and maintain property listings in the MLS system
• Create, organize, and maintain agent files using PowerFlow
• Process X-Servicing for departing agents to ensure proper offboarding
• Audit transaction files for compliance with MREC guidelines and company policies, collaborating with agents to resolve discrepancies
• Manage showing instructions and open house information in the MLS
• Facilitate onboarding and paperwork completion for transfer agents
• Distribute commission checks and address payment-related inquiries
• Track and collect payments for Errors & Omissions (E&O) fees, Marketing & Technology (MAT) fees, board dues, and MLS dues
• Provide ongoing support to agents with transaction paperwork, questions, and office-related concerns
• Source office supplies and coordinate preparations for weekly sales meetings
• Assist in planning and coordinating office events
• Manage the office phone system, including agent additions, removals, and phone duty schedules
• Customize company-provided templates and maintain office social media pages (e.g., Facebook, Instagram)
• Ensure all marketing materials and office activities comply with Berkshire Hathaway HomeServices brand standards, company policies, and industry regulations
• Order and maintain office and kitchen supplies
• Greet guests, agents, and clients in a professional and friendly manner
• Sort and distribute incoming mail and packages
• Oversee Supra lockbox inventory and check-in/check-out process
• Code vendor invoices and submit them to Home Office for payment processing
• Act as a liaison between agents and Home Office departments
• Maintain general office cleanliness and organization
• Perform other duties as assigned by the supervisor

Compensation:
$38,000-$40,000 per year