Real Estate Administrative Assistant

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

Job Overview: We are seeking a highly organized and motivated Real Estate Administrative Assistant to join our team. This is an excellent entry-level opportunity for someone with a passion for real estate and a keen eye for detail. The ideal candidate will have some experience with lease administration, bill processing, and lease renewals. Familiarity with QuickBooks or similar financial software is strongly preferred.

Key Responsibilities:

Prepare, review, and manage lease agreements and related documentation

Process incoming bills and track outgoing payments

Monitor lease expiration dates and assist with timely renewals

Maintain organized digital and physical filing systems for leases, invoices, and correspondence

Perform accurate data entry and ensure proper record-keeping across systems

Liaise with tenants, vendors, and property managers as needed

Assist in creating reports, spreadsheets, and documentation for internal use

Support team members with administrative tasks and project coordination

Qualifications:

Bilingual (English and Spanish REQUIRED)

Detail-oriented with excellent organizational skills

Strong communication skills, both written and verbal

Ability to work independently as well as part of a team

Basic knowledge of real estate terminology and property management procedures

Previous experience in real estate or property management is a plus

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Experience with financial software such as QuickBooks preferred

Comfortable handling administrative tasks and paperwork in a fast-paced environment