Purchasing Specialist

Position Type:
Secretarial/Clerical

Date Posted:
8/20/2024

Location:
District
Description:

Purchasing Specialist at Central Office

Job Summary:

This position is for Purchasing Specialist; 12 month position nonaffiliated .

Qualifications:

• 2-4 years' experience in a public or charter school Purchasing and Accounts Payable position with strong knowledge of NJ Purchasing Laws and procedures.
• Previous experience utilizing school Budgetary Accounting Software (Systems 3000 preferred).
• Knowledge of basic accounting principles and budget, financial and record keeping.
• Excellent multi-tasking, analytical and problem solving abilities in a high volume, fast-paced environment.
• Experienced in Microsoft Word and Excel.
• Strong interpersonal and communication skills, detail oriented and thorough.
• High School Diploma or equivalent.
• Pre-employment criminal history background check, proof of U.S. Citizenship or legal resident alien status, substance abuse test and medical exam required.

Responsibilities:

• Process invoices and all purchase orders for the school district after required approvals.
• Coordinate with staff and outside agencies/vendors to ensure district orders are fulfilled.
• Maintain database of open purchase orders and generate reports and other required information.
• Resolve shipments in error with suppliers.
• Prepare monthly bill list for Board Meetings.
• Follow up with vendors and staff to review status of purchase orders and payments.
• Maintain confidentiality utilizing various district accounts in processing purchase orders.
• Create recurring and close outstanding purchase orders for year end rollover.
• Perform other duties as assigned by the Business Administrator or Superintendent of Schools.

Salary:

Salary commensurate with experience

Application Procedure:

Apply Online: Letter of Interest, Resume, and References required.

Selection Procedure:

Qualified applicants will be contacted for an interview if credentials meet District standards/criteria. No phone calls please.

The Roselle Public Schools Promotes and Values Diversity

Employees and prospective employees will receive equal opportunities for employment without regard to sex, race, creed, national origin, ancestry, nationality, color, marital status, domestic partnership, civil union status, gender identity or expression, familial status, affectional or sexual orientation, age, handicap (and/or disability), service in the armed forces, veteran status, atypical hereditary cellular or blood trait, genetic information, refusal to submit to genetic tests, or refusal to make available results of genetic tests, or any other unlawful category of discrimination.