Primary Purpose:
Coordinate the purchasing activities of the district. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.
Education/Certification:
Bachelor's degree in accounting, Finance, Business or related field
Experience:
Five (5) years of experience with financial analysis
Major Responsibilities and Duties:
• Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, and requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and in compliance with state purchasing rules.
• Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Evaluate formal bids and make recommendations for the awarding of contracts to Finance Leadership for school board approval.
• Obtain and evaluate comparative prices and quotations.
• Make purchasing decisions based on information obtained.
• Develop vendor and bidder lists and approve additions.
• Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and coding.
• Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.
• Maintain a contract calendar
Policy, Reports, and Law
- Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.
- Compile, maintain, and file all physical and computerized reports, records, and other documents required.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Available to work 5 days per week 8 hours daily
Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.