Purchasing and Travel Coordinator

Salary : $43,000.00 - $51,500.00 Annually

Location : Gonzales, LA

Job Type: Unclassified

Job Number: 203562

Department: River Parishes Comm College-NonISIS

Opening Date: 12/06/2024

Closing Date: 1/5/:59 PM Central

Supplemental Information

POSITION TITLE

Purchasing and Travel Coordinator

APPOINTMENT

Appointed by the Chancellor of the College upon recommendation of the Vice-Chancellor Finance and Administration and Director of Accounting.

ORGANIZATION RELATIONSHIP:

This position reports directly to the Director of Accounting.

JOB SUMMARY:

The incumbent is expected to learn and utilize new skills and information to improve job performance and efficiency. The incumbent will coordinate and maintain purchasing, travel and assist with accounts payable.

DUTIES AND RESPONSIBILITIES:

• Maintain purchasing department, prepares, orders, monitors, receives, audits, forecasts purchases, purchase orders and requisitions.

• Adheres to and is knowledgeable on appropriate guidelines relating to state regulatory rules/guidelines PPM 49, Special Meals, Contracts, Purchasing, Bids, RFPs, and State and Federal Grants.

• Compiles and writes special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.

• Communicates with public and private accountants; state, federal, and independent auditors; banks; brokerage firms; program or management personnel; and vendors for the purpose of providing information and technical assistance needed to resolve problems.

• Maintains purchasing records, including requisitions, purchase orders, vendor W-9 and ACH.
• Performs monthly reports and adjustments as needed for requisitions and purchase orders.

• Handles transactions required on the Travel CBA account (Air, Hotel, Rental Car, and Registration), and P-Card (small purchases).

• Participates in the development of new accounting techniques in the design and implementation of accounting subsystems, compilation of manuals for accounting and computer application, and preparing managerial reports.

• The incumbent will assist accounts payable.

• Attend, participate, and assist in the coordination of college functions. Perform other duties as directed by the Director and Vice Chancellor of Finance.

Minimum Qualifications

QUALIFICATIONS:

Required: Associates Degree with 2 years of experience in State of Louisiana PPM49 travel and purchasing.
Substitution: 5-7 years of experience in State of Louisiana PPM49 travel and purchasing.

Desired: Experience with Banner Higher Education software.
Job Concepts

EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT
RPCC believes diversity, equity, and inclusion enhances the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally. We celebrate diversity and are committed to the principles of diversity and inclusion. We encourage all qualified applications from persons with diverse backgrounds, cultures and experiences. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resources at
River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at or . Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at or . At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).

Benefits for unclassified employees are determined by the individual hiring authority.

01

How many years of experience do you have with the rules, regulations and procedures dealing with the Louisiana Procurement Code?

02

Do you have experience with State Travel PPM49?

• Yes
• No

03

Which of the following do you have a least one year of experience with (Communicating with vendors/state agencies/state government, Developing Bid Specifications, Developing Contracts, Evaluating Bids, Awarding Solicitations, Excel, Processing Purchase Orders, Purchasing and Inventory Control)?

Required Question