Purchasing Agent III
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Purchasing Agent III
Salary
$57,708.00 - $71,820.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
KAA 9542 Purchasing III 12.24
Department
Department of Labor and Employment
Division
Executive Director's Office
Opening Date
12/02/2024
Closing Date
1/3/2025 5:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
th Street, Denver, CO 80202
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
How To Apply
Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
- Description
- Benefits
- Questions
Department Information
THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY
THIS ANNOUNCEMENT HAS BEEN EXTENDED UNTIL 5:00 PM ON FRIDAY, JANUARY 3, 2025
This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.
The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace - and Colorado communities - with a variety of consumer protection and safety programs.
This is a values-driven organization, committed to accountability, agility, collaboration, and respect.
We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.
In addition to rewarding and meaningful work, we offer excellent benefits :
- Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- MotivateMe employee wellness program
- Excellent work-life programs, such as flexible schedules, training and more
- Access to participate in employer-supported employee affinity spaces
- RTD EcoPass Commuter Program
- Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to
Our agency website: Colorado Department of Labor and Employment
CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans' Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website:
PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job
The salary range for this positions is:
$27.74 - $34.53 Hourly
$2,219.54 - $2,762.31 Biweekly
$4,809.00 - $5,985.00 Monthly
$57,708.00 - $71,820.00 Annually
This position is a fully functioning Purchasing Agent/Contract Administrator hybrid performer that exists to manage, coordinate, monitor, and award procurements and/or vendor selections for goods and services necessary for the operation of the assigned programs or divisions as well as negotiate, draft, and finalize grants and contracts with the awarded vendors by: reviewing specifications detailed in requests for commodities and services and selecting the proper legal vendor selection methodology; working with program staff and vendors to clarify the product or service needs; negotiating procurement scope, price, risk, product and delivery terms, and legal contractual terms; responding to emergency and other non-routine procurements as needed and assisting programs with proper resolution of those issues; approving, negotiating, and processing purchase orders required to acquire goods or services; developing and evaluating statements of work; drafting, leading, issuing, managing, and awarding formal and informal solicitations; i.e. Requests for Applications (RFAs), Documented Quotes (DQs) and Invitations for Bid (IFBs); Requests for Proposals (RFPs), Sole Source requests, and other complex vendor selection methodologies per the State of Colorado Procurement Code and Rules; negotiating vendor terms and conditions and/or other contract language to ensure compliance with Departmental standards and risks, State statutes and Fiscal Rules, and any Federal requirements; advising grant and/or contract managers and staff regarding the provisions of the Colorado Procurement Code and Rules, other pertinent State laws and rules, and CDLE policies and procedures that are applicable to each procurement situation; mediating vendor and user complaints and monitoring discretionary purchases including credit card transactions. Some specific examples of work include:
• drafts contracts
• drafts grant agreements
• drafts procurements
• assists CDLE staff on drafting statements of work
• finalizes statements of work
• creates purchase orders
• negotiates terms and conditions
• obtains necessary waivers
• reviews invoices for contract/purchase order compliance
• creates checklists of deliverables for contract managers
• creates checklists of grant objectives for grant managers
• helps maintain the legal contract and/or grant agreement file
• ensures encumbrances are accurate and roll in CORE when needed
• handles small purchases as needed
• handles all steps involved with the following solicitation methods:
RFA
• DQ,
• IFB,
• RFP
• Competitive Negotiation
• Sole Source
• Services Set-Aside
• ensures proper documentation in contract record file
• maintains a State Commercial OneCard
• attends trainings and monthly PCS office hours and meetings
• Facilitates commitment document execution for all types of agreements except IT and Lease related
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
H1L3XXPURCHASING AGENT III
MINIMUM QUALIFICATIONS:
Experience Only:
Six (6) years of relevant experience in an occupation related to the work assigned to this position to include: experience with state procurement statutes and regulations, procurement related experience with government entities, grant related procurement and management, federal funding related procurement/management.
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years
Preferred Qualifications:
- Experience performing similar duties as a State of Colorado classified employee.
- Experience with managing federal funding.
- Experience with Generally Accepted Accounting Principles (GAAP).
- Experience with grant management.
Competencies:
• Outstanding skills and abilities in verbal and written communications; ability to adapt a style to fit audiences of varying technical levels, and at various levels within an organization, in-groups and individual settings.
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