The purpose of the Purchasing Administrator position is to assist with supplier sourcing, vendor negotiations, contract management, contract negotiation and procurement as well as overseeing the purchasing and receiving staff.
MINIMUM REQUIREMENTS:- High School Diploma or GED equivalent is required.
- Bachelor's degree in business administration or related field required.
- Five or more years' experience in purchasing procedures which includes three years supervisory experience required. Must have excellent math skills and personal computer skills.
- Gaming or hospitality experience preferred.
- Additional education or related experience may substitute for the minimum requirements.
JOB FUNCTIONS: The Purchasing Administrator coordinates the purchasing workflow, providing resolution, guidance, and training while ensuring compliance with procurement processes. They manage casino purchases by researching suppliers, soliciting quotes, and handling paperwork, including drafting and negotiating contracts and managing the RFP and bidding processes. Responsible for maintaining accurate contract records, they ensure timely renewals and provide status updates. The role includes processing and approving purchase orders, performing inventory checks, analyzing suppliers, and conducting cost-benefit analyses for major acquisitions. Additionally, they maintain vendor relationships, reconcile purchasing issues, prepare licensing paperwork, and support staff development through training and guidance.
The Purchasing Administrator demonstrates comprehensive knowledge of purchasing and receiving best practices, contract negotiations, competitive bidding procedures, and relevant Tribal-State Compact regulations. Proficient in computer operation, customer service, communication, recordkeeping, problem-solving, and change management, they exhibit exceptional organizational skills. They effectively communicate both verbally and in writing, make policy recommendations, manage multiple tasks with precision, and handle time-sensitive material under pressure. Committed to confidentiality, they provide guidance, training, and motivation while maintaining accurate records and ensuring procedural compliance.
PHYSICAL REQUIREMENTS:- Prolonged periods of sitting, standing, and walking in an office setting
- Occasional lifting of items weighing up to 20 pounds
- Use of hand and finger dexterity
- Sustained use of eyesight and concentration over extended periods
- Occasional exposure to cigarette smoke in a casino environment
OTHER REQUIREMENTS:- Must have a valid WA State Driver's License.
Our facilities operate 24 hours a day, 365 days a year which may require this position to work evening, weekend, and holiday shifts.
All applicants must obtain a Class III A license as required by the Puyallup Tribal Gaming Regulatory Office and the Washington State Gaming Commission. Pre-employment drug testing is required for all positions. However, the use of marijuana will not disqualify an applicant unless the position requires driving a company vehicle. The Emerald Queen is an Equal Opportunity Employer. Indian Preference in hiring shall apply according to the policies adopted by Puyallup Tribe's Emerald Queen Casino. Job descriptions are intended to present a brief summary of the position and the description is not intended to list all of the duties performed within the job.