PT Administrative Assistant

Salary: $16.63 - $19.12 Hourly
Location : East Peoria Campus, IL
Job Type: Part-time
Job Number:
Department: Athletics - General
Opening Date: 04/04/2025
Closing Date: 4/20/:59 PM Central
EEO Statement: Illinois Central College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, ancestry, pregnancy, physical or mental disability, sexual orientation, gender identity or expression, marital or familial status, order of protection status, use of VESSA rights, genetic information, military or veteran status (including discharge status), or any other protected status in accordance with applicable federal, state, and local laws.

Summary

The Administrative Assistant for the Athletics department is primarily responsible for performing general and confidential secretarial and administrative support duties including processing, preparing, and maintaining records, expenditures, and schedules for the department. Event planning for the annual Hall of Fame induction ceremony. Oversee the scheduling, upkeep, and inventory of concessions.
Essential Functions

This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Complete administrative support tasks supporting the department such as maintaining files, scheduling appointments, typing letters and/or memos, running and verifying reports, processing data, processing requests, preparing meeting minutes, and gathering information.
2. Provide customer assistance by answering telephone calls, forwarding calls, greeting students, staff and the general public, referring individuals and inquires to the appropriate personnel.
3. Troubleshoot problems serving as the front-line representative of the department.
4. Establish and maintain confidential files for the department.
5. Maintain databases, complete data entry tasks and run departmental reports
6. Maintain departmental budget records of travel, supply and capital orders, general stores requisitions, and purchase orders.
7. Maintain and distribute forms and/or supplies relevant to department procedures and functions.
8. Schedule meeting rooms and activities at the direction of the Athletics Director.
9. Complete the annual EADA (Equity in Athletics) report each Fall.
10. Be the athletics point person in the planning, preparation, and running of the annual Athletics Hall of Fame induction ceremony.
11. Schedule, oversee upkeep, and work with athletic director on inventory of items in concession stand.
12. Perform related duties as required.

Minimum Qualifications

The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

1. High school diploma or equivalent.
2. 3 years of experience working in an administrative role.
3. Proficient in Microsoft Office Suite.
4. Strong typing skills a minimum of 45 words per minute.
5. Strong multi-tasking and prioritization skills.
6. Strong attention to detail and problem solving skills.
7. Strong verbal and written communication skills.
8. Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Preferred Qualifications

1. Associates degree in business, administration and/or related field.
2. Experience working in an educational system.
3. Experience working with PeopleSoft.
4. Knowledge of accounting and business principles.

Illinois Central College offers a benefit package to part-time employees with a regular, set schedule which includes:

• paid time off;
• tuition waivers for employee, spouse and dependent children;
• on-site childcare center;
• 403(b) retirement plans; and
• State University Retirement System pension plan.

NOTE: Part-time positions that are considered temporary, do not have a set schedule, and/or do not otherwise qualify under the SURS pension plan are not eligible for the above benefits.
01

Do you have a high school diploma or equivalent?

• Yes
• No

02

Do you have three years of experience in an administrative role?

• Yes
• No

03

Which of the following best describes your level of proficiency with the Microsoft Office Suite?

• No experience
• Beginner
• Intermediate
• Advanced

Required Question