Provost

Job Details
Coastal Carolina University is currently accepting applications for the following full-time position: Provost's Office Operations Coordinator in the Office of the Provost.

The Provost's Office Operations Coordinator is responsible for managing daily operations and ensuring the smooth functioning of the office. This role involves overseeing office activities, managing the office student assistants, and ensuring confidentiality and professionalism in all interactions and tasks. The operations coordinator provides essential support to the Academic Affairs Operations Manager. This role requires anticipating needs, making decisions with minimal supervision, and significantly contributing to enhancing efficiency and productivity within the office.

How to Apply: Interested candidates may apply online at . Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master's degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other "protected veteran," as defined by law. Coastal Carolina University is an EO/AA employer.

Operations Manger I (AH75/), full-time position with benefits. SC State Pay Band: 05. Salary range: $38,985.00 (minimum) - $55,559.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Duties
Duties include, but not limited to:

1. Communications and Documents Operations: Serve as the primary point of contact and manage office communications and resources that includes handling all forms of correspondence such as emails, telephone calls, mail, and in-person inquiries. Manage all incoming documents for provost/president cabinet approval by providing a comprehensive assessment of each document to identify and address incompleteness, errors, or missing required documentation. This requires cross-referencing multiple documents and systems to ensure the accuracy of submissions, pay rates, credentialing, teaching history, etc. Maintain an accurate database of all submissions as it is important for ensuring proper recordkeeping and facilitating efficient office operations.

2. Direct Support to Academic Affairs Operations Manager: Provide confidential and professional backup support to manage the provost's schedule, including representing the Operations Manager in Calendar Committee meetings for campus events, academic activities, and athletic events. Manage the processing and record management of all new faculty hire offer letters, including maintaining the new faculty list for each semester. Oversee and process all new teaching associated faculty requisitions and hires, as well as manage the teaching compensation database. Assist with scholarly reassignment communication and processing each semester. Support the Operations Manager with summer faculty compensation tracking and processing. Coordinate the monthly academic affairs coordinator's meetings, including scheduling, space management, maintaining a monthly calendar of new and routine important information, and handling preparation and communication for the group. Provide administrative support duties for space management, room setup, catering, and custodial services for all provost's meetings and events.

3. Coordination Duties for Associate Provosts/Directors: Provide direct support and coordination for the Associate Provost for Faculty Affairs and Academic Programs who is responsible for assessment and accreditation, curriculum development, policy review and development, shared governance, and project management obligations. In addition, provides administrative and coordinator support to the Associate Provost and other positions reporting to the provost, including the Director of QEP, Director of Core Curriculum, Director of Community Engagement, Academic Integrity Officer, Director of Undergraduate Research, and the Faculty Senate Chair.

4. Purchasing and Inventory Management: Maintain a purchasing card (P-card) to support the purchasing needs of the Office of the Provost and other units reporting to this office without a designated cardholder. Make purchases in compliance with Procurement and South Carolina state policies, ensuring all transactions adhere to established regulations and guidelines. Serve as a P-card liaison as needed. Manage office supply orders and maintain an inventory of supplies to meet the needs of office members. Monitor stock levels regularly and ensure that necessary items are ordered in a timely manner.

5. Student Office Staff Management: Oversee all aspects of student assistant employment, including recruiting and interviewing, new hire training and ongoing training, scheduling, payroll, and disciplinary actions if needed. This position is responsible for the reception desk when student coverage is not available.

Qualifications
Required: A high school diploma and experience in computer operations or a related field.

Preferred: A bachelor's degree in a relevant field and a minimum of five (5) years of related experience, with a preference for higher education experience.

Knowledge, Skills & Abilities: Candidates should demonstrate proficiency in Microsoft Office applications and the ability to quickly learn new software programs. Familiarity with academic policies and procedures is desirable. Proficiency tests will be conducted during interviews to ensure proven results. The ideal candidate will possess excellent prioritization and organizational skills with a keen attention to detail. They should have exceptional interpersonal, written, and oral communication skills, and the ability to maintain a high level of accuracy, confidentiality, and professionalism. Strong analytical and problem-solving abilities, solid reasoning skills for making informed decisions, and the capability to manage constant interruptions while maintaining focus on tasks are essential. The candidate should be able to work independently and as part of a team, have strong time management skills, and the ability to meet deadlines. Proficiency in data analysis and reporting, the ability to handle sensitive information with discretion, a strong customer service orientation, and the ability to adapt to changing priorities and work environments are also required. Dependability, reliability, a strong work ethic, and a pleasant and professional demeanor in all interactions are crucial for this role.