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Property Manager Assistant (Blocks)
The role of the assistant is pivotal, acting as the central link between the Project Manager (PM) and their support office-including Credit Control and Accounts Payable-and senior management. It is essential to ensure that the support team promptly fulfils and actions requests made by the PM.
Salary: £25k - £28k per annum
Responsibilities include:
- Managing the service sheets and scheduling for the portfolio, ensuring all services are accurately recorded on property files.
- Overseeing the portfolio's maintenance log by recording entries, logging details, and following up with contractors for necessary repairs and work.
- Reviewing each maintenance report with the property manager and scheduling Fire Risk Assessments (FRAs) as recommended.
- Assisting in preparing LPE1 packs for the PM and gathering supporting documents as needed.
- Serving as the initial contact for leaseholders, addressing queries promptly and effectively.
- Maintaining up-to-date property data, updating systems and files, and providing information upon request.
- Ensuring all certificates and reports are current and properly filed.
- Conducting property reviews to guarantee that maintenance, cleaning, and utilities are managed effectively and meet high standards.
- Supporting the PM with Quarterly reports, Freeholder Statements, Site visit checklists, Budget letters, etc.
- Following up on communications from property managers.
- Organizing signage and hardcopy notices.
- Performing various ad hoc administrative tasks.
- Managing diaries and calendars on a daily basis.
If you would like to apply for this position, please fill in the information below and submit it to us for consideration.
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