Property Manager Floating

Job Type

Full-time

Description

Job Title: Property Manager Floating

Location: Sacramento County/Yolo County

Department: Property Management

Reports To: Regional Manager

Full time Non-Exempt position ($28.00 - $30.00 per Hour)

Generous Benefits Package includes:
•  Medical, Dental, Vision, Life Insurance & Employee Assistant Program Kaiser plan fully covered for Employee and dependents
•  Optional Life, Long Term Disability, Critical Illness, Identity Theft Protection and Accident Insurance
•  Generous paid time off, including 16 paid holidays which includes the week between Christmas and New Years
•  2 Floating Holidays (16 hours)
•  401K Retirement Plan Employer match up to 6% after 6 months service. Summary

Mutual Housing Management provides professional property management services to Mutual Housing California's 19 affordable multifamily properties. The mission of Mutual Housing Management is to be an exceptional steward of Mutual Housing's portfolio of multifamily housing properties to support long-term sustainability.

Under the direction of the Regional Manager, Property Manager- Floater is responsible for providing coverage for vacant or absent Property Manager positions while fulfilling compliance monitoring and day-to-day operations at assigned properties.

The coverage includes day-to-day implementation of the policies, adherence to accounting and reporting procedures and other programs that will assure a well-managed, well-maintained building within established management operating and fiscal policies and assuring compliance with all regulatory agencies and investors. This also includes developing within the project a supportive environment for all residents, assuring the project's sound fiscal management, maintaining an acceptable occupancy level, maintaining a clean, well-maintained building and grounds, managing the onsite staff and their duties, interacting with and supervising vendors, and if applicable, working with a Resident Council.

Under the direction of Compliance Manager, Property Manager- Floater completes all resident files at move-in and at each recertification, processes and maintains all resident documents and forms including leases, income certifications and re-certifications, etc., and ensures overall compliance with regulatory and/or financial partner requirements.

The Property Manager- Floater must relate well to people, must exercise good judgment and discretion in dealing with residents, visitors, vendors, and staff. The Property Manager- Floater is required to provide leadership in developing a community and in directing the staff. The Property Manager- Floater is expected to facilitate a staff that functions as a team and is cooperative with each other, the residents, and visitors to the property.

General Coverage Duties

Under the direction of the Regional Manager, the Roving Property Management Specialist is responsible for providing coverage for vacant or absent community manager positions as well as fulfilling compliance file and audit support for assigned properties. While providing coverage for vacant or absent community manager positions, the Roving Property Management Specialist will be responsible for and oversee the overall operation of the property and the day-to-day implementation of those policies, procedures and programs that will assure a well-managed, well-maintained building within established management operating and fiscal policies and assuring compliance with all regulatory agencies and investors.
•  Supervises Assistant Manager, Maintenance Technician(s) and Porter staff, including any contracted service providers or temp agents working at the property.
•  Supervises all paid and/or volunteered vendors, contractors, and providers of service to the property, to ensure completion and high standard quality of work.
•  Establishes a schedule for personnel to be available for emergency maintenance.
•  Provides direct assistance and direction during after-hours emergencies, as needed.
•  Schedules or oversees all routine maintenance and janitorial work and conducts regular follow up inspections for maintenance and porter work.
•  Prepares preventative maintenance checklists by day, week, month or year for maintenance staff to perform, ensures the completion of tasks on the checklists, and ensures that all work is completed in a timely manner.
•  Ensures that the property is being properly maintained by conducting continual informal inspections of the property.
•  Ensures that all mechanical devices are in working order.
•  Uses a checklist to monthly inspect exterior and interior common areas of the property.
•  Performs annual or more frequent inspections of units and follows up with housekeeping letters, preparation of work orders and maintenance chargebacks to residents.
•  Ensures all vacant apartment turnover procedures are followed, and that turnovers are accomplished in a timeframe and manner consistent with Mutual Housing standards, and the property's budgetary goals and limitations.
•  Reviews completed and outstanding work orders on a daily basis. Ensures the work orders are completed.
•  Prepares inventory of building contents, tools and equipment annually or as requested, and forwards to Regional Manager for review.
•  Bids out and selects contract services, negotiates vendor service agreements and monitors day-to-day vendor or performance to assure full compliance with standards established within the service agreement under the supervision of the Regional Manager.
•  Prepares list of capital replacements required or anticipated, when applicable, and submits to Regional Manager in advance of budget preparation.
•  Ensures adherence of the building and its contents to all applicable municipal and fire codes.
•  Prepares written recommendations for physical repairs and/or replacements, improvements, supplies, material and equipment to Regional Manager.
•  Updates and completes all safety related inspections and reports. Compliance
•  Monitors compliance with governing documents and work with staff to make sure that compliance is maintained. Establishes and maintains a tickler system for reporting.
•  Ensures compliance with regulatory and/or financial partner requirements.
•  Possesses a strong knowledge of regulatory guidelines.
•  Gathers requested information including but not limited to the preparation and submission of reports in an accurate and timely manner.
•  Conducts applicant interviews, verifies potential resident income, and takes deposits and rents in accordance with Mutual Housing's Policy.
•  Provides all other compliance related reports to Compliance Manager or Regional Manager upon request.
•  Regularly audits 5% of files for sites for the upcoming regulatory agency inspections and audits or as requested by the Compliance Manager.
•  Accurately completes all resident files at move-in and at each recertification.
•  Reviews and approves files for move-in for all Mutual Housing properties.
•  Obtains appropriate documentation and completes certifications.
•  Timely and accurately completes income recertifications of all residents.
•  Manages all resident documents and forms including leases, income certifications and recertifications, etc.
•  Reviews all completed rental applications and leases for accuracy and completeness.
•  Provides guidance and support at assigned sites during annual certifications. This will include working on-site at specified mass recertification properties for a period of one month leading up to the effective date of the certification. The Property Manager- Floater will be assigned to no less than four (4) properties per year to prepare for mass recertifications.
•  Trains on-site staff on all occupancy issues, including resident files, certifications, and reporting requirements. Ensures that systems are in place to monitors site compliance with all regulatory agreements and requirements.
•  Suggests and submits articles for Compliance Newsletter on a monthly basis. Assists with preparation of the Compliance Newsletter.
•  Conducts full site audits.
•  Work with Regional Manager, Compliance Manager and property staff to problem-solve operational and/or compliance issues at assigned properties.
•  Manage property lease-ups, assuring that all regulatory requirements are met and that the lease-up happens in accordance with established marketing schedule, plans and partnership agreements. This may include participation in and reporting for transition meetings as needed. Financial
•  Ensures the effective day-to-day financial management of the property and maintains all necessary financial records and files in an organized structured order.
•  Implements rental rate increases provided by the Regional Manager and/or Compliance Manager (as approved by the Corporate Broker) and enforces collection procedures
•  Must utilize the rent schedule provided by the Regional Manager, Compliance Manager as representatives of the corporate broker. Property Manager- Floaters are not allowed to offer rents or negotiate rents that do not conform to the published rental schedule. Monitor bad debt write offs. Review with Regional Manager plans to implement rent increases.
•  Use purchase orders when making purchases for the property click apply for full job details