Property & Facilities Management

Job Description: Title:

Real Estate Services Administrator

Job Family:

Property Management

Background Package:

Standard

Bill Rate:

Hours:

M-f 8am - 5pm

Remote/Hybrid/In-Person:

In-Person

Location: Please note, this is the address of the office, and should be used for all interviews

3991 Grand Ave, Ste B, Chino, CA, 91710

Assignment Duration:

4 months

Potential to convert to FTE, If so, what rate:

yes

Resource's typical working day:

Obtaining and uploading/coding invoices
Obtaining COI's from vendors and tenants
Main contact with tenants and vendors

Years of Experience needed:

No specific Experience required

Level of Education:

H.S. Diploma, bachelor's preferred

Systems/Software proficiencies:

Microsoft Office
Yardi
MRI
Excel

Certifications/Licenses:

n/a

Top Must have Skills:

Good communication skills
Ability to multi-task
Proficient in Excel
Adaptability

Top Nice to have Skills:

Property management
Leadership skills
Prior Invoicing/COI skills and knowledge

Interview Process:

1st round in person with Hiring manager/Team
2nd round in-person with Director

High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Intermediate to advanced skills with Microsoft Office Suite. May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations. Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports. Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence. Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Performs other duties as assigned. No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Comments for Suppliers: