We are seeking an energetic, personable, and dependable individual to join our dynamic team responsible for managing a large government campus. The Property Assistant will provide administrative support and assist the Property Management Team with day-to-day operations. The ideal candidate will be organized, tech-savvy, and able to thrive in a fast-paced environment.
Responsibilities
- Support the on-site property management office by managing office and kitchen supplies, maintaining proper inventory levels.
- Provide support for copiers and IT issues.
- Set up meeting appointments and coordinate the office calendar.
- Maintain and manage the visitor access database.
- Ensure vendor/contractor security clearance and access requirements are obtained proactively.
- Create purchase orders and process invoices according to workflow approvals.
- Prepare contracts for signature and update project folders.
- Assist in scheduling and coordinating contract services such as landscaping, trash removal, pest control, maintenance services, and inspections.
- Assist with routine property and site inspections, noting deficiencies, and recommending and implementing solutions.
- Perform general administrative duties including copying, updating/distributing weekly reports, maintaining organized electronic records, and preparing monthly financial reports.
- Plan and coordinate appreciation events and other special events for staff.
- Develop and maintain relationships with building staff, tenants, and contractors.
- Assist with other tasks and responsibilities as needed.