Position: Property Administrator
Location: Cupar, Fife
We are working with a newly launched business at the forefront of the UK's high-value and heritage property insurance market.
Based in the heart of Fife, this company specialises in protecting some of the country's most prestigious buildings - from castles and stately homes to architecturally significant historic properties.
As they grow, they are seeking a Property Administrator to join their close-knit team.
This is a fantastic opportunity to be part of a business at the beginning of its journey, offering strong long-term career potential in a fascinating niche market.
About the Role
This position plays a key role in supporting the operational and administrative functions of the business. You'll work closely with senior team members, brokers, and external partners to ensure seamless day-to-day operations - from preparing documentation to coordinating communications and maintaining accurate records.
You'll be working in a market that values attention to detail, discretion, and high standards, so we're looking for someone who is highly organised, proactive, and comfortable supporting a fast-paced team working on high-profile properties.
Key Responsibilities
- Provide day-to-day administrative support across the property and broking teams
- Prepare and format documentation including property schedules, reports, and presentations
- Organise diaries, book travel and coordinate meeting logistics
- Maintain filing systems and databases with accuracy and discretion
- Handle incoming enquiries and liaise with clients and stakeholders professionally
- Assist with internal communications, team events and compliance tasks
- Process invoices and support financial administration
- Work collaboratively to support wider business needs as required
What We're Looking For
- At least 2 years of experience in an administrative role, ideally within property, insurance or financial services
- Exposure to high-value or heritage property is highly advantageous
- Excellent organisational and multitasking skills
- Strong verbal and written communication abilities
- Confidence using Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Professional, discreet and detail-focused
- A genuine interest in the property or insurance sector
The Package
- Salary: £28,000 - £35,000 (depending on experience)
- Benefits: Private medical insurance, 25 days holiday (+ bank holidays), life cover, bonus
- A unique opportunity to grow with a specialist business from the ground up
To Apply:
Please contact Stuart McKenna at IDEX Consulting.
We're happy to support with CV advice and interview preparation as part of the application process.