Please not ebfore applying, this role will initially be in Kingston Upon Thames for the first few months and then Talacre for the duration of teh contract until the end of 2028. Accomodation in Kingston will be covered.
Purpose of the position: As Project Secretary you will be part of the Energy Carriers business Line within the Project Management department. You will provide secretarial and organizational support to the Liverpool Bay project. You will guarantee general secretarial duties and ensure an efficient service to the Project / Client Team.
Responsibilities:
Receive and screen telephone calls and/or visitors
Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
Organize archives and file correspondence and documentation (paper and electronic), using integrated systems and applications if required
Support the preparation of reports and presentations using appropriate software
Occasionally attend to meetings, take notes and write reports
Arrange international travel, handling also complex itineraries and process expenses
Check Passport and Visa requirements and arrange necessary paperwork
Prepare the order for all the materials necessary to office activities (stationery, etc.)
What are we looking for?
Experience: 2-5 years with a Project secretary role or activities in an international context, ideally within the energy sector
IT skills: Office package
Languages: Know and use spoken and written appropriate foreign languages fluently
Flexibility to work in Kingston upon Thames (London area) for the first few months of the project (accommodation will be provided)
What we can offer to you:
Contractor position, full time 37.5h / week
IR35: Inside
Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
Our One Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
Location: Talacre (after a few months training in Kingston)
- Start date: June 2025 (up to 2028)