Date Posted: 06/04/2025
Hiring Organization: Rose International
Position Number: 483709
Industry: Government
Job Title: Project Coordinator
Job Location: Quincy, MA, USA, 02171
Work Model: Hybrid
Work Model Details: 2 to 3 days per week onsite
Employment Type: Temporary
FT/PT: Full-Time
Estimated Duration (In months): 12
Min Hourly Rate ($): 40.00
Max Hourly Rate ($): 45.00
Must Have Skills/Attributes: Administrative, MS Office, Project Coordinator
Nice To Have Skills/Attributes: State Agency experience
Experience Desired: Experience in preparation of charts, graphs, and pivot tables (5+ yrs); Administrative experience (5+ yrs)
Required Minimum Education: Bachelor's Degree
Preferred Certifications/Licenses: Not Required
Job Description
Only qualified Project Coordinator candidates located near Quincy, MA will be considered, as the position requires onsite presence
Required Education:
• Bachelor's degree in business or equivalent experience
Required Skills, Experience and Knowledge:
• Thorough working knowledge of MS suite required (Word, Excel, PowerPoint, Access, VISIO)
• Ability to exercise discretion in handling confidential information
• Excellent written and oral communication skills required in dealing with all areas functioning within the Client's Secretariat
• Ability to perform key duties with minimal supervision
• Complex administrative duties requiring a significant degree of skill, reasoning, ability, understanding, independent judgement and decision making
• General understanding of IT technology/processes
• Knowledge of the methods used in the preparation of charts, graphs, and pivot tables
• Ability to multitask and prioritize competing tasks while meeting deadlines
• Strong organizational and planning skills
• Confident, flexible, responsive, and eager to learn
• Information gathering and monitoring skills
• Demonstrated initiative, self-motivated with attention to detail and accuracy
Client is seeking a dynamic Administrative Project Coordinator with a high level of professionalism,
Organizational skills, and desire to work in a fast-paced, performance driven environment. The person will be the primary administrative support and coordinator for the Chief Information Office (CIO). This position will be responsible for daily core administrative tasks and coordination of mission critical activities. In the addition, ad hoc projects will be performed as needed to support the multiple requests for information and presentation by Executive IT Management. The ideal candidate will be a highly motivated, mature, goal driven, fast learner with exceptional communication and organization skills, and be very adaptable to change. Proficiency in Microsoft Office tools required to be successful in this role.
Job Duties and Responsibilities:
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans
• Conducts research, collects, and analyzes data to prepare reports and documents, including running queries and summarizing information into consolidated charts and graphs
• Coordinate monthly meetings on behalf of IT Executive Management including preparation of agendas, related correspondence, presentations; as well as all follow up activities
• Provides calendar management support to the SCIO (backup function)
• Assists in meeting prep including agenda and materials development
• Sends out friendly reminders or overdue action items and any follow up
• Attends and records meetings decisions and action items in minute format, organizes and manages meeting materials both electronic and hard copy
• Coordinates off-site Executive Management and other related meetings and events as necessary
• Assists with day-to-day core Client's Facilities issues/requests
• Liaison to Client's Facilities on IT Safety issues Quincy office
• Manages and orders central IT office supplies as needed
• Produces H1B Letters, tracks, and reports on requests. Serves as liaison to Client's IT Legal Department on H1B Letter Requests
• Assists with educating staff on Client's Office Policy
• Develops and maintains a professional culture at the SCIO office
• Provides courteous and efficient general office assistance to all members of Client's IT as necessary including live support when needed
• Other tasks as assigned
Work at Home/Remote Requirements:
• Must ensure designated work area is free from distractions during work hours and virtual meetings
• Must provide a high-speed, uninterrupted modem for remote workspace
Only those lawfully authorized to work in the designated country associated with the position will be considered.
Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law.
Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S.
Department of Homeland Security, U.S.
Citizenship and Immigration Services, Employment Verification Program (E-Verify).
(Posting required by OCGA 13/10-91.)