Project Coordinator

UMC

Position Title: Project Coordinator - Special Projects Group
Date Posted: 04/24/2025
Location: Lynnwood, WA

Position Description

Starting Salary Range: $23 - $26 an hour, depending on experience

Location: Lynnwood, WA

Classification: Non-exempt

Must be eligible to work in the U.S. - Sponsorship not available

General Position Summary:

Provide administrative support to the Special Project Group.

Essential Job Functions:

1. Support Special Projects Group.
2. Image/ scan, fax, copy, sort, and file project documents.
3. Proof read documents
4. Organize and manage files by project.
5. Pickup, deliver and copy drawings.
6. Procure and prepare submittals.
7. Procure and prepare Operation and Maintenance manuals.
8. Coordinate red-line and as-built drawings.
9. Distribute, post, and integrate RFI's to Front Desk.
10. Distribute materials to team members.
11. Archive documents.
12. Estimating
13. Assist bid process.
14. Coordinate client / vendor bid quotes through PDM
15. Coordinate bid documents procurement through PDM
16. Assist Special Projects Group with procurement.
17. Prepare purchase orders
18. SalesLogix
19. Assist with updating project information.
20. Assist Special Projects Group with management of project financial information.
21. Assist with Project Setup form. Acquire job number(s)
22. Assist with PO closeout for projects
23. Assist with preparation of subcontracts or project work requests
24. Assist with job close-outs.
25. Prepare and submit Expense Report for Special Projects Group Manager.
26. Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Job Functions:

1. Attend meetings and document follow-up actions.
2. Manage office supplies / equipment / materials
3. Manage mail and UPS deliveries, shipments, and returns

Position Requirements

Skills Required to Perform the Essential Duties of the Job:

1. Proficiency with MS Outlook, Excel, Word, Adobe, Internet Browsers, Windows, and Explorer file management

2. Accuracy and efficiency with administrative and clerical procedures and systems including filing and records management systems.

3. Professionally handle phone calls.

4. Excellent organizational skills.

5. Strong oral & written communication skills.

6. Work effectively as a team with other employees as well as independently.

7. Work effectively with multiple interruptions and manage priorities.

Education Requirements Needed to Perform the Essential Duties of the Job:

1. Minimum (2) years experience in the construction industry.

2. Associate of Art Degree in Business or equivalent work experience.

Licensing or Other Special Certifications Required:

Maintain a valid Drivers License and satisfactory driving record.

Equal Opportunity Employer

Commitment to Inclusion and Belonging

At UMC, we believe that our strength comes from the diverse experiences, backgrounds, and perspectives of our people. Every team member brings something unique-whether it's a life experience, a cultural insight, a new way of thinking, or a passion for innovation. Together, those contributions shape who we are and how we serve our clients and communities.

We welcome and value the individuality each person brings to our team-including differences in education, perspectives, culture, race, ethnicity, gender identity or expression, national origin, age, language, veteran status, religion, disability, sexual orientation, and more. Building a culture of inclusion and connectedness is central to our mission, and we are committed to continuing that work every day.

Equal Employment Opportunity (EEO) Policy

UMC is proud to be an equal opportunity employer. We do not tolerate discrimination of any kind. Employment decisions are made based on qualifications, merit, and business needs-never on the basis of race, color, sex, national origin, citizenship or immigration status, religion, age, disability (physical, sensory, or mental), genetic information, sexual orientation, gender identity or expression, marital status, veteran or military status, or status as a survivor of domestic violence, sexual assault, or stalking, as well as any other protected status under federal, state, or local law.

This policy applies to all aspects of employment, including recruiting, hiring, transfers, promotions, compensation, benefits, training, and termination. UMC also strictly prohibits retaliation against anyone who raises a concern or reports a potential violation of this policy.

We are committed to taking proactive steps to support and promote the inclusion of women, people of color, individuals with disabilities, and veterans in our workforce. Our Affirmative Action plans are reviewed and updated annually as part of our ongoing efforts to create a workplace where everyone can thrive.

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