We're Hiring: Project Controls Administrator
Pasadena, California Full-Time Up to $85K + Benefits + Bonuses
We're looking for a detail-oriented and proactive Project Controls Administrator to join our dynamic team. This role is perfect for someone who thrives on keeping projects running smoothly and enjoys being at the center of it all-admin, finance, and document control.
What You'll Do:
- Provide admin support to project managers (e.g., job file creation, consultant setup).
- Prepare and submit permit packages; manage subconsultant paperwork.
- Maintain accurate document control and project tracking.
- Support project financial management, including invoice review and cost proposals.
- Prepare reports, spreadsheets, and presentations with a high standard of formatting.
- Attend meetings, take minutes, and follow up on action items.
- Collaborate with internal teams, clients, and vendors.
- Cross-train and assist with other admin duties as needed.
What You Bring:
- AA/BA/BS in business, design, or a related field preferred
- 4+ years' experience in engineering, architecture, or consulting
- Billing, invoicing, and PO experience
- Strong MS Office skills + familiarity with Delek Vantage Account software
- Excellent communication, organization, and time management
- A self-starter mindset and top-notch attention to detail
What We Offer:
- Salary up to $85,000/year
- Full benefits: medical, dental, vision, LTD, life, FSA
- 401(k) with company match
- 15+ days PTO + 9 paid holidays + team events
- Bonus opportunities + support for professional growth
If you're ready to bring structure, clarity, and a touch of finesse to exciting projects-we want to hear from you.