Our client, a respected construction and engineering design firm, is seeking a Project Administrator to join their team full-time. In this role, you will provide project management, organizational, and administrative support to project teams to ensure the successful execution of assigned projects.
The ideal candidate is self-motivated, detail-oriented, and proactive, with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. The Project Administrator will provide backup to other PA's and/or administrators in the group, as the project workload and schedules dictate as well as work closely with Project Managers and be responsible for project-specific tasks and issues.
The salary range is between $65,000 - $70,000.
RESPONSIBILITIES:
- Assist with document control tasks, including maintaining current versions of drawings and specifications after updates are issued.
- Provide project filing support across multiple platforms, including internal servers and external extranet sites.
- Support project output tracking and reporting activities.
- Help maintain up-to-date specifications and drawing revisions under the direction of the Project Manager and Project Administrator.
- Collaborate with the Construction Administrator to prepare construction administration (CA) reports, logs, and other project materials as assigned.
- Assist with project planning, including Outlook calendar setup and conference call scheduling.
- Support Project Managers and Administrators in updating resource reports and project spreadsheets.
- Coordinate with project team members to prioritize tasks and meet project deadlines.
- Ensure the correct format and style are used for contract documents and correspondence, in line with company standards.
- Monitor project schedules and alert the Project Manager or project engineers to potential delays.
- Assist in the production of Basis of Design (BOD) reports for team use.
- Maintain project filing systems to ensure all records are organized and up to date.
- File design phase meeting minutes, weekly archives of project logs and trackers, and meeting minutes distributed by external sources, as assigned.
QUALIFICATIONS:
- 1-2 years of experience in construction administration or clerical support, preferably in a project-based environment.
- Associate's degree in Business Administration, Construction Management, Project Management, or a related field required.
- Prior project coordination experience and familiarity with the construction industry is a plus.
- Strong ability to maintain confidentiality and exercise sound judgment and discretion.
- Ability to type a minimum of 60 words per minute with accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with Bluebeam, Adobe Acrobat, and Deltek Vision preferred.
- Proficiency in MS Project and Newforma is highly desirable.
- Comfortable with website editing and blogging tools; experience with digital content management is a plus.
PHYSICAL REQUIREMENTS:
- May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so.
- Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.
- Must be able to bend at the knees and waist frequently
- Must be able to repetitively use a telephone and a computer mouse and keyboard.
All employment is contingent on candidates providing at least two positive professional references from prior managers.
We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at , and click on "Looking for Work".
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.