About the Role
We are seeking a detail-oriented and organized Project Administrator to join our Asset Management team. In this role, you will provide critical support to the Director and project managers by ensuring seamless coordination of work orders, managing payroll, and acting as the primary point of contact for the department. This is an excellent opportunity for someone with administrative experience in project management, vendor support, or a similar role.
Key Responsibilities
- Process and delegate incoming maintenance work orders to the appropriate project manager.
- Track project progress, ensuring work is completed and submitted to finance for payment processing.
- Serve as the primary point of contact for the Asset Management department, handling calls and inquiries on behalf of project managers.
- Support the Director with administrative tasks and department coordination.
- Manage payroll for five project managers.
- Maintain and organize project-related data using Excel and spreadsheets.
- Utilize Yardi software for project tracking and management (preferred but not required).
Qualifications
- Experience supporting project managers or working with vendor coordination.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Excel (basic spreadsheet functions required).
- Tech-savvy with the ability to learn new systems quickly.
- Excellent communication skills to effectively interact with internal teams and external vendors.
- Experience with Yardi is a plus but not required.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)