Job Summary: We are seeking a detail-oriented and proactive
HVAC Project Administrator to support the planning, execution, and completion of HVAC projects. This role acts as a critical link between field operations, clients, vendors, and internal departments to ensure projects are delivered on time, within scope, and budget.
Key Responsibilities: - Coordinate and oversee HVAC project activities from inception to completion
- Prepare project schedules, monitor timelines, and adjust workflows as needed
- Serve as the primary point of contact for project stakeholders, ensuring clear communication.
- Create purchase orders.
- Track project costs, budgets, and assist with job costing and billing processes
- Order and oversee delivery of HVAC equipment and materials
- Support permit applications and compliance with local building codes
- Assist in subcontractor coordination and ensure alignment with project scope
- Maintain documentation including contracts, change orders, and project reports
- Work closely with field teams to resolve project-related issues quickly and effectively
- Other duties, as assigned
Compensation: - Competitive salary based on experience
- Benefits package including health, dental, PTO, and 401(k) match
- Opportunities for professional development and advancement
Requirements
Qualifications: - High school diploma or equivalent required
- 2+ years knowledge of HVAC practices and industry terminology
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in K2A or other project management software
- Valid driver's license, in good standing