Project Administrative Assistant

We are seeking a detail-oriented and proactive CAPEX Project Administrator and Personal Assistant to support our regional head of project management. This multifaceted role will serve as the overall administrator for CAPEX projects and Project Engineering Support. The ideal candidate will provide assistance with limited oversight for project and document management, communications administration, policy development, and support project management teams in meetings and task-related activities, while enhancing the overall quality of our records and communications. Additionally, this role will encompass critical executive personal assistance tasks to ensure smooth organizational operations.Key Responsibilities:1. CAPEX Project Administration:Act as the primary administrator for CAPEX projects, managing timelines, budgets, and documentation from initiation to completion.Ensure accurate project documentation and maintain an organized filing system for project records, enhancing accessibility and quality of information.Support project teams in executing tasks and meeting project milestones, providing high-level administrative assistance as needed.2. Project Engineering Support:Collaborate with project engineering teams to ensure alignment with project goals and methodologies.Assist in the preparation and review of project specifications, drawings, and reports to ensure compliance with relevant standards and practices.Support engineering teams with administrative tasks to facilitate smoother project execution.3. Procedures Development and Enforcement:Develop, implement, and maintain standardized procedures for CAPEX project management and communications administration.Monitor compliance with established policies and procedures, identifying opportunities for enhancement and efficiency.Facilitate training sessions for project teams to ensure understanding and adherence to procedures and best practices.4. Executive Personal Assistance:Calendar Management:Manage the executive's calendar, scheduling appointments and coordinating meetings to optimize time management and ensure efficient use of resources.Anticipate needs and proactively organize booking for travel, accommodations, and off-site meetings as required.Reporting Assistance:Assist in the preparation of reports for senior management, summarizing project updates, performance metrics, and key deliverables.Collect, analyze, and compile data for presentations, ensuring high accuracy and clarity in communication.Team Management Support:Support the regional head in managing project teams by tracking team member assignments, deadlines, and deliverables.Facilitate team collaboration by coordinating team meetings and ensuring that agendas are set and action items are tracked.Maintain an open line of communication across teams to ensure alignment on project goals and deliverables.5. Communications Administration:Manage communications related to project updates, changes, and stakeholder engagement, ensuring clarity and timeliness.Qualifications:Associates or Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.Proven experience in project administration or engineering support, preferably within CAPEX projects.Strong understanding of project management principles and processes, alongside excellent organizational skills.Proficient in Microsoft Office Suite and project management software; experience with document management systems is a plus.Strong written and verbal communication skills with the ability to convey complex information clearly.Ability to work collaboratively in a team environment with limited oversight, managing relationships effectively.Support project management teams in preparing for meetings, including agenda creation, minutes documentation, and follow-up on action items.Enhance the overall quality of records and communications, implementing strategies to improve documentation practices within the team.6. Additional Responsibilities:Conduct research and compile data to assist in decision-making processes and project evaluations.Assist in the preparation of project proposals and presentations, ensuring messages are clear and aligned with project goals.Support the development of project performance metrics and reporting tools for continuous improvement.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.