ESP Associates has an immediate need for a Project Administrative Assistant to join our team. The role is based in Fort Mill, SC, ESP's corporate headquarters, and will support locations throughout the enterprise. After an initial training and oversight period, the individual supporting this role will have the ability to work a hybrid schedule.
Responsibilities: - Reviewing contracts, purchase orders, and proposals to determine:
- The appropriate work breakdown structure (project, task, subtask) which will satisfy the client's invoicing requirements, the firm's performance tracking metrics, and the new revenue recognition standard for compliance with Generally Accepted Accounting Principles (GAAP).
- The proper allocation of the contract amount to project(s), task(s), and subtask(s).
- The correct revenue methods and billing terms to use based on the fee type(s) involved.
- Setting up and reviewing projects in Unanet per the guidelines provided
- Maintaining the life cycle of the project based on changes or modifications to the contract and project.
- Assisting project managers, department managers, and other members of the project team with project budgeting.
- Providing reports as needed to appropriate members of the project team and firm management.
- Provide unbilled billing detail & draft invoices to project managers per monthly billing cutoff schedule for invoice preparation and processing per the appropriate guidelines and time frames.
- Preparation of Proposals, Short Form Agreements & Work Orders as needed
Qualifications: - High School Diploma or equivalent
- Experience as an Administrative Assistant
- Proficient in Microsoft Office Suite, MS Word, Excel, PowerPoint and Outlook
- Ability to work well in a team environment, be proactive, detail-oriented and highly-organized
- Excellent written and verbal communication skills, along with a positive attitude
- Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company's driving (MVR) policy
Desired Qualifications: - Unanet experience
- Architecture / Engineering (A/E) or Construction industry experience
- Project accounting or project controls experience
Corporate Information: ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.
Through years of dedicated service to our clients, ESP has received a designation of 194 on the 2024 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Southeast Top Design Firms, ESP received a 2024 ranking of 30.
ESP offers an excellent employee benefits package including:
- Competitive compensation with yearly performance reviews and discretionary annual bonuses
- 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
- PTO (Paid Time Off) & 10 Paid Holidays
- Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
- Behavioral Medicine through Teladoc
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Life Insurance
- Pet Insurance
- Education Reimbursement Opportunities
- Flexible and Dependent Benefits Plan
- Referral Bonuses