Our company is currently seeking a Project Accounting/Construction Accounting Assistant. This is a fast-paced, multi-faceted job opportunity that is for someone that thrives in managing multiple demands and loves keeping constantly busy. A proven track record of executing simultaneous tasks with a high degree of accuracy while maintaining impeccable organizational skills will be required.
New Berlin Grading, Inc. is a family-owned business with a rich history since 1960. We are looking for someone who loves the construction industry and knows that that's where they want to be. If you are a happy, energetic person, please consider working with us. You must be self-driven and maintain a high degree of accountability. As with most construction offices, we enjoy a casual environment; however, we maintain high standards and expectations for quality, accurate work and impeccable customer service.
Responsibilities:
ACCOUNTS PAYABLE:
- Process high volume of subcontractor, materials, and equipment A/P invoices. Experience with assigning accurate GL account, job code, cost code, and cost type is required.
- Review material invoices to reconcile quantities and amounts with purchase orders, packing slips, and field tickets.
- Confirm accuracy of unit pricing, sales tax rates, calculations, and amounts on invoices.
- Obtain W9s and COIs from vendors.
- Prepare, process, and distribute A/P check runs.
- Obtain required lien waivers from subs and suppliers.
- Reconcile high volume of monthly vendor statements.
- Prepare month end workpapers.
- Prepare month end accruals and reversals.
- Process credit applications for new vendors.
- Prepare quarterly Wisconsin MF-001.
- Prepare 1099s.
ACCOUNTS RECEIVABLE:
- Interpret field tickets to prepare customer billings.
- Work closely with project managers on customer AIA billings to ensure accuracy and timely submission.
- Assist in the administrative setup and close-out of jobs. Job files/folders are both physical and electronic.
- Monitor A/R Aging for past due balances and lien rights.
PROJECT MANAGEMENT SUPPORT:
- Search for new projects.
- Prepare prequalification paperwork.
- Assist with executing customer and sub-contractor contracts.
- Order COIs for new projects.
- Follow up with clients on obtaining change orders.
- Update Foremen with plan revisions.
- Scan pertinent items to electronic job folders.
OPERATIONS SUPPORT:
- Manage fleet fuel cards.
- Track employee training and certifications.
- Assist with CDL files.
- Track and monitor all insurance claims (GL, Worker's Comp, Auto, etc.)
- Annual OSHA reporting.
- Assist with planning, preparation, and execution of all-employee annual safety meeting.
ADMINISTRATIVE:
- Answer incoming phone calls.
- Greet guests.
- Process incoming and outgoing mail.
- Set up physical file folders, filing, and archiving old documents in preparation of off-site storage.
- Keep central office, kitchen, clothing inventory, and supply cabinet organized and restock when necessary.
- Working with ownership, act as the point person/key coordinator for all annual Company events.
- Assist with additional tasks as requested with a willingness and eagerness to help out.
Qualifications:
Have a thorough understanding of the construction industry. Previous experience with the above tasks is required.
Current, up-to-date proficiency in Excel, Word, Outlook, and Adobe PDF is mandatory. Strong Excel skills, with experience creating advanced formulas, are required.
Must display initiative to solve problems and be forward-thinking in order to prevent errors or problems before they occur.
Be self-motivated in managing open tasks while maintaining timely communication with the supervisor on any status updates or issues. At times, have the ability to work overtime or on weekends when required.
Environment:
Physical requirements of this role are those of a typical office job. Frequent typing, reaching, filing, and other administrative tasks should be expected. There is extensive computer monitor use in this role that will require close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee would likely mostly be seated at an office desk in a stationary position while moving frequently to access their coworkers and office equipment. There may be occasional requests to move up to 25 pounds.
Pay and Benefits:
Our employees are paid competitively and commensurate with experience. We also offer health, dental, vision, and 401K, along with paid time off benefits. We are an equal opportunity employer.
Other:
We are not accepting any unsolicited resumes from recruiters. Position is on-site, 8 hours per day, Monday through Friday. Candidates must be able to pass a background check and drug test. Both a resume and cover letter are required for consideration.
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