Rapidly growing commercial general contractor, delivering top-tier projects across Arizona, the Southwest, and beyond, expanding alongside our valued clients. We specialize in hospitality, industrial, and fitness markets, with a strong focus on building lifelong client relationships and creating security through repeatable success.
Building on over 30 years of success, we are focused on continued growth for our team, delivering exceptional experiences for our clients, and fostering a work environment where contributions are valued, and success is shared.
Role Summary
The Project Accountant manages the complete billing cycle for all construction projects. This includes subcontractor billing, owner billing, compliance documentation, accounts receivable tracking, contract administration, change order processing, and payment processing. The right candidate will be experienced in construction billing, highly organized, and capable of maintaining accuracy in a fast-paced environment with minimal supervision.
This role supports project cash flow, ensures accurate and timely invoicing, and facilitates clear communication between project management, accounting, and external vendors/subcontractors. Additionally, this role plays a key part in maintaining accurate contract records and supporting change order processes to ensure proper billing and compliance documentation.
The ideal candidate is naturally detail-oriented and precise, thrives in a structured environment, and enjoys contributing to an organized and steady workflow. They are dependable, communicate clearly with internal and external teams, and demonstrate strong planning, follow-through, and customer service abilities.
Key Responsibilities
Project Billing & Compliance
- Process subcontractor monthly billings through Procore
- Collect invoices, progress/final waivers, insurance certificates, and photos of stored materials
- Verify billing amounts against project manager approvals
- Manage billing deadlines and proactively follow up with subcontractors
- Prepare and submit owner billings
- Compile approved subcontractor billings and change orders
- Generate internal billing packets for QuickBooks
- Submit billings with all required documentation, including waivers and COIs
- Coordinate and process lender billing and payment requirements
- Request and process subcontractor supplier releases and prepare joint check and payment reports
- Distribute payments and collect payment paperwork
- Collect and compile project closeout information
Accounts Receivable & Payable Coordination
- Maintain accurate AR logs and follow up consistently on outstanding balances
- Process check payment worksheets for subcontractors and track supplier releases
- Monitor project funding status and prioritize payments
- Track all unconditional releases for submissions to owners for funding
- Receive and process subcontractor progress billings and miscellaneous invoices
Billing Systems & Workflow Management
- Maintain payment worksheet templates and job-specific logs
- Track and manage 20-Day Notices and supplier releases
- Monitor and address the accounting email
- Enter direct costs and payments into QuickBooks and ensure alignment with Procore entries
- Special accounting projects and tasks
- Use Procore and QuickBooks daily for billing and cost entries
- Maintain share file server organization for billing documentation
- Create and enter new job data into the project managing software and elsewhere
- Enter subcontractors and vendors into the project managing software and set up purchase orders and subcontracts
- Ensure accuracy between systems and assist team members with system questions
Project Coordination
- Support project closeout process by ensuring all required documents are on file before releasing final payments
- Communicate with project managers and subs to facilitate smooth billing processes
- Assist Controller and President with ad-hoc financial requests during transition
Performance Objectives
- 30 Days: Fully manage subcontractor and owner billing cycles with minimal oversight.
- 60 Days: Fully manage contract and change order processes with minimal oversight, while establishing reliable AR tracking and ensuring effective communication with project managers and subcontractors regarding outstanding and compliance items.
- 90 Days: Independently manage all billing, contract, and change order operations, consistently meeting deadlines, taking a proactive approach to responsibilities, and driving continuous process improvement.
Qualifications
- Minimum 3-5 years of billing experience in commercial construction
- Proficiency with Procore and QuickBooks required
- Strong knowledge of AIA payment applications and lien waiver processes
- Ability to work independently and manage multiple projects simultaneously
- Excellent attention to detail and problem-solving skills
- Strong communication skills for vendor and internal team coordination
- Experience with contract review and change order processing is a plus
Cultural Fit
- Proactive and accountable - takes ownership of tasks
- Enjoys working in a fast-paced, growing environment
- Solutions-oriented and comfortable communicating with executives, project managers, and subcontractors
- Values precision, organization, and steady workflow
- Demonstrates strong follow-through and consistency in task completion
Compensation & Benefits
- Competitive salary DOE
- Potential for performance-based incentives
- Health insurance
- 401(k)
- PTO and paid holidays
Application Process
- Submit resume and references
- Initial screening questions
- Initial phone screening
- In-person or video interview with leadership team
- Reference check and offer