Programs Grants Administrator

The Programs Grants Administrator role for St. Mary's Food Bank is responsible for managing and overseeing the entire grant process, from researching and identifying funding opportunities that align with St. Mary's and agency partner goals to strengthen agency capacity and improve performance. The role includes reviewing and vetting agency partner grant applications, managing budgets, monitoring the use of awards, and ensuring grantees meet all required deliverables and reporting standards.

Essential Functions

Grant Research and Application

• Identify Funding Opportunities: Research and identify potential funding sources from government agencies, private sector organizations, and philanthropic institutions that align with department and agency goals.
• Coordinate Grant Applications: Lead and manage the preparation and submission of grant applications, ensuring all required documents, budgets, and narratives are accurate, complete, and aligned with strategic goa
• Collaborate with Partners: Work closely with the Agency Support team and agency partners to gather necessary data and supporting materials for grant applications.
• Grant Vetting: Evaluate grant opportunities to determine strategic fit and feasibility before proceeding with applications.
• Grant Compliance
• Manage Awarded Grants: Oversee the administration of grants, including internal, external, and pass-through grants, ensuring compliance with all terms and conditions.
• Monitor Performance and Reporting: Track the progress of awarded grants, ensuring that deliverables, performance objectives, and reporting deadlines are met.
• Ensure Financial Compliance: Monitor the use of grant funds to ensure spending aligns with approved budgets and grant terms.
• Budget Management
• Track and Report Expenditures: Monitor grant-related expenditures and provide regular financial updates to stakeholders.
• Reconcile Budgets: Review financial reports and reconcile grant budgets to ensure funds are used effectively and in compliance with grant requirements.
• Submit Reports: Prepare and submit timely progress reports, financial reports, and final reports to funders, ensuring accuracy and adherence to deadlines.

Inventory Management

• Oversee Grant-Related Inventory: Manage inventory related to awarded grants and serve as the primary contact for coordination between transportation, warehouse, and agency partners.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, and applicable professional standards. Provides all internal/external customers of St. Mary's Food Bank with an excellent service experience.

Scope and Complexity

May interact with all levels of leadership, employees, agency representatives, community neighbors, volunteers, external vendors, and clients.

Physical Demands/Environment Factors

• Requires extensive sitting, standing, and walking.
• May be required to lift to 40 pounds.
• Requires significant use of personal computer, phone, and general office equipment.
• Needs adequate visual acuity, ability to grasp and handle objects.
• Needs ability to communicate effectively through reading, writing, and speaking in perso
• May require off-site travel; possible out-of-state travel

Minimum Qualifications

• Bachelor's degree in English, communications, creative writing, or a related area
• A minimum of two-years of experience in grant management
• Excellent knowledge of proposal submission and fundraising process
• Ability to study and understand programs and funding requirements of the organization
• Strong research skills and knowledge of information sources
• Multitasking, organizational and time management skills
• Ability to handle confidential matters with utmost integrity
• Excellent communication (oral and written) skills
• Ability to take initiative and work independently to establish and manage work priorities, activities, and timelines to achieve results
• Exhibits sound judgment and swift decision-making skills
• Exhibit strong attention to detail
• Ability to think creatively and produce solutions
• Ability to critically review, summarize, and report findings and recommendations
• PC skills include working knowledge of the Microsoft environment and the ability to access, manipulate, organize, and relay information in a meaningful way.
• Demonstrated ability to build and maintain relationships with internal and external stakeholders.
• Collaborative mindset and ability to work across departments and with external partners.

Preferred Qualifications

• Bi-lingul in English and Spanish preferred.
• Previous food distribution and non-profit work experience

What we offer:

• Competitive Compensation Package:
  • Competitive Pay, including:
    • Tuition Assistance
    • Employee Referral Bonus Program
    • 401(k) Retirement Savings Plan with a generous employer match
• Comprehensive Benefits:
  • Medical and Insurance Coverage
    • An employee-only medical plan at no cost to you
    • 4 low-cost employee-only, spouse and/or family member medical plans
    • Vision and Dental coverage
    • Health Savings Account generously funded by the employer and Flexible Spending Account options
    • Short- and Long-Term Disability, Life and Accidental Death & Accident Insurance at no cost to you.
    • Employee Assistance and Wellness Programs
    • Optional Pet Insurance and Legal Shield Identity Theft offering
  • Time Off
    • 15 PTO days, accrued bi-weekly, that increases with length of service
    • 40 hours of Personal/Sick time
    • 8 Company Paid Holidays

This is your chance to join a cohesive and welcoming team and make a difference in our Arizona communities. Join our Mission to alleviate hunger.

Qualified candidates are invited to submit their resume and salary requirements to:

St. Mary's Food Bank is an equal opportunity employer. We evaluate qualified applicants without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, gender identity or other protected status under all applicable laws, regulations, and ordinances.