Program Support Assistant

Details

Open Date 04/11/2025

Requisition Number PRN15789N

Job Title UU Student - Admin/Clerical

Working Title Program Support Assistant - Executive Education

Job Grade SJ

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely task completion.

This role is considered essential, requiring the employee to work on campus.

Is this a work study job? No

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $13.50

Close Date 06/01/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Why wait until graduation to work with business leaders?

JoinExecutive Education's growing team, where today's business professionals come to sharpen their skills for tomorrow's challenges. This is a unique opportunity to engage with business professionals while delivering top-tier customer service in a dynamic, high-touch environment. We're located in the Garff Building (just behind the Spencer Fox Eccles Business Building) and offer flexible schedules to accommodate current University of Utah students.

The University of Utah's Executive Education department is seeking a motivated, detail-oriented Program Support Assistant to assist with day-to-day program operations, events, and administrative support. This role provides valuable hands-on experience in a fast-paced, professional setting, working directly with Utah's leading businesses and executives.

Whether you're interested in operations, hospitality, customer service, or business administration, this is a great opportunity to build your resume, develop professional skills, and make meaningful connections within the business school.

Responsibilities

Minimum Qualifications

• Must be a current University of Utah student. High school diploma or equivalent required.
• A passion for hospitality and events, with a commitment to delivering exceptional customer service to students, faculty, and staff.
• Detail-oriented, efficient, self-reliant, and a team player who thrives in a fast-paced environment.
• Ability to work effectively under pressure and independently with minimal supervision.
• Proven ability to work well in a team setting and communicate effectively.
• Professional phone etiquette and excellent written and verbal communication skills.
• Professional business casual attire is required.
• Ability to lift, carry, and move up to 20 lbs. and stand for extended periods in preparation for events.

Key Responsibilities:

Event & Program Support

• Assist with planning, setting up, operating, and breaking down events.
• Prepare participant materials and ensure hospitality needs are met.
• Engage with clients, students, and faculty during events, providing a welcoming, professional environment.
• Participate in post-event debriefs and help implement improvements.

Administrative & Office Support

• Provide front desk coverage and greet visitors.
• Answer and screen phone calls; respond to inquiries via email and in person.
• Maintain and order office supplies; handle incoming and outgoing mail.
• Support general data entry, printing, filing, and organizing program materials.
• Schedule meetings, manage calendars, and assist with logistics coordination.
• Help maintain program documentation, contact lists, and inventory.

Customer Engagement

• Communicate with prospective students and clients with professionalism and warmth.
• Support outreach and follow-up communications as needed.
• Represent the Executive Education brand in all interactions.

Minimum Qualifications

Preferences

If you're detail-driven, customer-focused, and excited about contributing to something impactful, we want to hear from you.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.