A D.C. Government Agency is seeking a Contract Program Specialist (Administrative Support & Data Management Focus). We are seeking a highly organized and detail-oriented Program Specialist to support the successful implementation and management of various programs within our organization. The ideal candidate will bring experience in administrative support, proficiency with Excel, and a strong ability to manage and analyze datasets. This role will involve coordinating program activities, providing administrative assistance, and leveraging data insights to ensure programs run efficiently and meet organizational goals.
Status: Temporary
Salary: $25-35/hour
Duties and Responsibilities: - Program Coordination & Administrative Support:
- Provide administrative support, including scheduling meetings, organizing documentation, and coordinating logistics for program-related events or activities.
- Assist in tracking deadlines, deliverables, and milestones, ensuring tasks are completed on time and within scope.
- Help prepare materials for meetings, presentations, and reports, ensuring accuracy and completeness.
- Assist with maintaining up-to-date records for all program activities, including action items, decisions, and status updates.
- Data Management & Analysis:
- Assist with managing program-related datasets by collecting, organizing, and cleaning up data to ensure integrity and accuracy.
- Utilize advanced Excel skills (e.g., pivot tables, VLOOKUP, macros, complex formulas) to analyze datasets, identify trends, and generate actionable insights for program improvements.
- Assist in developing reports, dashboards, and data visualizations to present key metrics to stakeholders.
- Perform ad-hoc data analysis and develop questions and recommendations to help improve program outcomes.
- Reporting & Documentation:
- Prepare and maintain regular program status reports.
- Ensure all program documentation is well-organized and easily accessible.
- Support compliance and regulatory reporting by ensuring all data and documents meet required standards and deadlines.
- Communication & Stakeholder Coordination:
- Act as a point of contact for program inquiries and provide clear and timely communication to internal teams and external stakeholders.
- Prepare and distribute communication materials related to program activities, such as updates, announcements, or changes in scheduling.
- Process Improvement & Efficiency:
- Support in developing and implementing process improvements and best practices across program activities and data management.
- Assist in creating and maintaining process documentation, including standard operating procedures (SOPs) for program administration and data handling.
Job Requirements: - Experience: 2-4 years of experience in administrative support, program coordination, or a similar role, focusing on Excel and data management.
- Technical Skills:
- Advanced proficiency in Microsoft Excel (pivot tables, macros, VLOOKUP, data analysis, and reporting).
- Strong experience in organizing, managing, and analyzing large datasets.
- Additional Skills:
- Excellent organizational, multitasking, and time-management skills.
- Strong attention to detail and ability to ensure data accuracy and consistency.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively within a team.
Desired Attributes: - Experience with administrative tasks such as scheduling, document management, and communicationscoordination.
- A proactive attitude with a focus on continuous improvement and process efficiency.
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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