Program Specialist

Salary : $62,254.00 - $87,880.00 Annually
Location : Shakopee, MN
Job Type: Part Time
Remote Employment: Flexible/Hybrid
Job Number: 3
Division: Office of Management & Budget
Department: Information Technology
Opening Date: 03/07/2025
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: 000

Job Summary
Performs professional and technical level support for programs and staff in the Information Technology (IT) Department utilizing various systems. Responsible for complex work related to the contracting of services and procuring of goods and equipment, ongoing communication with stakeholders, creation of documents, process development, maintenance of tracking systems, and support of document management programs. Responsible for scheduling appointments; arranging meetings and conferences; compiling records, reports, or visual aids; and maintaining records and department files. This requires independent thinking and self-starting abilities.
Dependent upon qualifications, anticipated hiring range is $29 - $35/hour

Full range goes up to $42/hour with outstanding performance

While the position is hybrid, there will be an expectation during on-boarding training period, the employee will need to be on-site

The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.

Essential Duties

Performs all phases of procurement of products and services required by the IT Department. Follows County procurement processes and best practices for vendor and product selection. Reviews and resolves any discrepancies prior to paying invoices.

Assists with IT contract preparations and procurement process adherence; maintains, monitors, and updates existing contracts; drafts and prepares Requests for Board Action (RBA); and acts as liaison between IT and vendors.

Acts as administrator of the IT Asset Management process; maintains up-to-date inventory data and prepares reports.

Performs a variety of accounting duties and compiles data for preparation of budget and forecasting utilizing an ERP system; composes, compiles, and maintains complex files, records, schedules, spreadsheets, and statistics; and prepares reports.

Assists in the development and implementation of methods and procedures to expedite and improve procurement, asset management, financial recordkeeping, and reporting functions for the IT Department.

Coordinates communications to IT customers; is owner/author/administrator of document management practices.

Organizes and manages special projects at the discretion of the supervisors and managers.

Provides assistance in a variety of administrative functions in support of IT staff.

Works the hours and/or shifts as assigned and begins and ends work on time.

Performs other related duties as required or assigned.
Minimum Qualifications
Requires equivalency of an associate's degree and three years progressively responsible experience in procurement, contracts, and managerial support.

Excellent verbal and written communication skills and solid experience with document management are preferred.

Experience with accounting practices and intermediate to advanced experience with Microsoft Excel and Microsoft Word are preferred.

Strong preference given for a bachelor's degree.
A reliable form of transportation for the performance of work responsibilities is required.
Selection Process

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.

If you require accommodations or have any other questions regarding this job posting, please call the Scott County Employee Relations department at and reference the posting title and number.

If you have questions about the hiring process, please visit:
Note - Intermittent, Temporary, and PT positions less than 20 hrs per week are not eligible for benefits.

Benefits: (Benefit offerings can and do change on occasion.)
A comprehensive benefits package is provided for all employees who work 20 hours per week or more. For detailed benefit information visit the Scott County Benefit Hub at

• Health Insurance - Four-tier plan option available
• Dental Insurance - Four-tier plan option available
• Life Insurance
• Flexible (Pre-Tax) Spending Accounts
• Post-Retirement Health Care Savings Plan
• Long-Term Disability
• 11 paid holidays annually
• Paid Time Off (PTO) or Vacation & Sick Leave
• Paid Parental Leave
• Employee Assistance Program
• PERA (Public Employee's Retirement Association) Retirement Plans
• On-Site Occupational Health Nurse
• Active Health & Safety Teams, Committees, and Programs

Other great benefits available:

• Short-Term Disability
• Credit Union Membership
• Deferred Compensation Plans
• Minnesota Benefit Association
• Vision Plan
• Scott County Employees Association
• Spirit of Scott
• Federal Student Loan Forgiveness
• Training Opportunities

Scott County has adopted a Total Rewards philosophy.
Scott County is an employer of choice, supporting, encouraging, and engaging employees through focused employee investments and workplace programs and offerings that promote and foster individual and organizational well-being. The net result of this philosophy is public service excellence.

Our goal is to address the multiple facets of employee well-being via 6 different program delivery "buckets." These buckets encompass different topic areas, benefits, and initiatives that the County invests in to achieve Total Rewards. These buckets include physical health, workplace social/belonging, work/life balance, financial security, training and development, and emotional health.
01

Please select your highest level of completed education:

• No High School Diploma or G.E.D.
• High School Graduate or possess a G.E.D.
• Less than 1 yr of college or technical school
• 1 or more but less than 2 yrs college or technical school
• Associate's Degree
• 2 or more but less than 3 yrs college
• 3 or more but less than 4 yrs college
• Bachelor's Degree
• Schooling beyond Bachelor's level

02

If you possess a degree(s), please list the degree(s) you possess and your program area of focus (e.g. BS in Education):
03

Please select the answer that best describes your experience (full-time equivalency) with procurement, contracts, and managerial support:

• No Experience
• Up to 6 months
• 6 to 11 months
• 12 to 23 months
• 24 to 35 months
• 36 to 47 months
• 48 to 59 months
• 60 to 71 months
• 72 to 83 months
• 84 to 95 months
• 96 to 107 months
• 108 to 119 months
• 120 or more months

04

Please briefly describe the experience you listed in the previous question:
05

Do you have a reliable form of transportation for the performance of work responsibilities?

• Yes
• No

06

Do you have experience working independently with the following: (Please select all with which you have experience)

• Preparing contracts and moving them through the contract approval process.
• Using vendor websites to obtain product information, prices, or quotes.
• Creating purchase orders, paying invoices, and reviewing budgets.
• Identifying and resolving billing discrepancies or other conflict resolution with vendors.
• Reviewing documents, paying attention to small details, proofreading.
• Using data from multiple systems to compose and prepare reports, forms, and related material.
• Making independent decisions concerning choice of procedures to follow and working without close supervision.
• Compiling data for preparation of monthly financial statements.
• Document management systems and practices.
• Use an ERP system for procurement and accounting functions.
• Using a variety of computer programs and software on a daily basis.
• Preparing written correspondence for business purposes.
• No experience in any of these areas.

07

Please briefly describe the experience you listed in the previous question:
08

Do you have an understanding of the different components of computer/technology equipment and how they work together? (such as docking station, cables, headsets, dongles, jetpacks, etc.)?

• Yes
• No

09

Please briefly describe the experience you listed in the previous question:
10

Is there anything else you want to add that is pertinent to this position?
Required Question