Program/Project Management Admin Support

Under the general supervision of the Chief of the Administrative Support in the Consultant Services Unit, an SSMII, this position performs a variety of complex contract administration and budgetary processes for project related Capital Outlay Support (COS) work for District 4. The incumbent will serve as a Program/Project Management Support, assisting in administering the Division's hiring processes; purchase of equipment and supplies and assist the Contract Managers in the management of Architectural and Engineering (A&E) contracts. Duties include but are not limited to: Purchases of computers, copiers and copier service contracts using procurement methods, including CalCard, CDPOs, service agreements. Processes service contracts for equipment and invoices for payment. Review bill payment methods for compliance with Department's Prompt Payment Act. Prepares monthly PCARS report to identify purchases and detail expenditures. Familiar with state hiring processes, including: receiving applications, scheduling interviews, and organizing interview panels. Prepare PARF packages to initiate hires, reclassifications and new positions. Writes VPOS advertisements to post vacant positions. Knowledge in processing and payment of invoices. Perform independent analysis and assessment of invoices and cost proposals; review Task Orders to ensure compliance with Contract and State requirements. The incumbent should be able to independently identify the potential risks and consequences which may adversely affect the invoice processing and the task order.

PARF 04-5-0753/ JC-476805

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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You will find additional information about the job in the Duty Statement .

Working Conditions
Readvertisement of JC- 450650

Position located at 111 Grand Avenue, Oakland, CA 94612.

Multiple positions may be filled from this recruitment.

The incumbent will work in a climate-controlled office under artificial lighting. The work site may have limited viewing access to the outdoors and the incumbent will be assigned cubicle space as a base of operation. The incumbent will occasionally be required to travel to Sacramento and/or other State offices, consultant offices or field offices. Travel is rarely overnight but does occur.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.
•   ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents
•   Job Application Package Checklist
•   Duty Statement Position Details Job Code :
JC-476805

Position (s):
-XXX

Working Title:
Program/Project Management Admin Support

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A

of Positions:
Multiple

Work Location:
Alameda County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity.

Department Website:

Director's EEO Policy :

Director's EEO Policy Statement:

Special Requirements
•   Possession of a valid driver's license is required when operating a State owned or leased vehicle. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/19/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at . When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento , CA

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
th Street, MS 90
Sacramento , CA 95816
Closed on weekends and State holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
•  Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at . All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
•  Resume is optional. It may be included, but is not required click apply for full job details