Program Coordinator

Salary: $28.74 - $40.45 Hourly
Location : Encinitas, CA
Job Type: Temporary/Seasonal
Job Number: 25-33
Department: Parks, Recreation and Cultural Arts
Opening Date: 04/09/2025

The Position
The Arts Coordinator is responsible for providing a variety of support services in the day-to-day operations, activities, events, and programs of the Arts Division. The Arts Coordinator's duties include but are not limited to customer service, opening/closing events, answering phones, daily shipping, billing, data entry, checking-in and tagging inventory, coordinating with artists, performers and vendors, hanging artwork, gallery errands and all aspects of inventory and supply management.
This is a part time temporary contract position and incumbents are limited to working a maximum of 1499 hours per year.
Examples of Important & Essential Duties (included but not limited to)

• Provides marketing support to include graphic design, production, and distribution;
• Maintains Arts webpages, online calendars and social media;
• Provides writing and editing support for Arts programs text;
• Assists in coordination of the Visual Art Program to include application process, exhibition curation, installation and de-installation, scheduling, artist communication and receptions;
• Assists in the coordination of Art Night Encinitas;
• Concert administration to include ticketing, box office and receptions;
• Facilitates permits for special events;
• Assists with the Public Art Program to include inventory and maintenance;
• Collaborates with organizations, agencies and community groups;
• Assists with record keeping of programs and events;
• Provides customer service via, phone, email and written correspondence;
• Researches special projects;
• Other duties as assigned.

The ideal candidate will have proficient knowledge and experience with graphic design principles and production methods for a variety of print and digital marketing assets as well as promotional campaign abilities; knowledge ofthe visual and performing arts and arts practices; arts event management; organizing visual art exhibitions; customer service principles; filing and recordkeeping principles; excellent skills in English language, writing, editing, grammar, and punctuation; instructional techniques; basic mathematical and reading concepts; record keeping; software programs related to area of assignment; laws and regulations in driving a vehicle.

The ideal candidate will be proficient in Adobe Creative Suite graphic design software (InDesign, Illustrator, and Photoshop), and also have skills in providing customer service; coordinating arts events; ticketing software ( ActiveNet); financial record keeping; working with money; written and verbal communication; using computers and related software applications; performing routine mathematical calculations; performing multiple tasks simultaneously; driving a vehicle; time management skills; ability to work independently; researching and problem solving; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Minimum Qualifications

Associates Degree in an Arts-related field or a minimum of three years of experience in graphic design with a connection to visual and/or performing arts administration.
Application Process and Deadline
A completed application is required by April 20, 2025

The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Interns,contract and seasonal employees are in enrolled in ICMA retirement 457 Deferred Compensation Plan.

Interns, contract and seasonal employees shall accrue sick leave pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522).
01

Please describe your experience working with visual artists, installing and/or planning exhibitions, and coordinating artist receptions OR describe your work experience and how it can be applied.
02

Please describe your experience with Adobe Creative Suite, specifically InDesign, Illustrator, and Photoshop.
03

Please describe your experience with writing and editing text for promotional materials.
04

Please describe your experience with arts events, including planning, implementation, and marketing.
05

Please describe your experience in arts administration, including working with artists, arts organizations, and program patrons.
Required Question