Program Assistant I

Ref. 11114

Please note: This position is 0.5FTE.

Due to union restrictions, this position is only available to current employees of this school district for the first 5 days following the posted date. Applications submitted by job seekers not currently employed by the school district will not be considered during this specific time period. EXTERNAL CANDIDATES ARE WELCOME TO APPLY.

TITLE:

Program Assistant I

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Classified

FLSA:

Non-Exempt

WORK YEAR/HOURS

218 Days/7.5 Hours, or

Duty Days/Hours as assigned.

ISSUED:

Revised June 27, 2007

SALARY GRADE:

WTCL 33

BASIC FUNCTION: Perform a variety of proficient, advanced duties requiring excellent communication skills, specialized knowledge and independent judgment involving frequent and responsible public contact; receive, process and distribute information; provide for accurate and timely entry of a variety of data into various computer software programs.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements).

E = Essential Functions

• Perform a variety of proficient, advanced duties requiring excellent communication skills, specialized knowledge and independent judgment involving frequent and responsible public contact; receive, process and distribute information; provide for accurate and timely entry of a variety of data into various computer software programs. E
• Direct activities to reduce administrative detail for other certificated or classified employees; prepare and maintain logs and files; maintain required records; prepare reports. E
• Compose, prepare and type letters, forms, records, reports, bulletins, handbooks, statistical reports and other documents; duplicate a variety of materials; may receive, open and distribute mail. E
• Receive and screen phone calls and visitors; schedule appointments and provide information and handle inquiries and visitors; make phone calls to request or provide information; provide technical information concerning policies and procedures. E
• Operate a computer to enter, update, and access a variety of records and information into various computer software programs; operate various telephone systems and other office equipment. E
• Perform technical tasks and prepare proficient, advanced reports, records and other data. E
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

TRAINING, EDUCATION AND EXPERIENCE:

Any combination of education, training and/or experience equivalent to: An Associate's degree (A.A.) and six years of relevant experience.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver's license.

Employment eligibility that may include fingerprints, Tuberculosis and/or other employment clearance.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Proficient, advanced office procedures, computers and other office equipment
• Proficient, advanced record-keeping techniques; correct English usage, grammar, spelling, and punctuation
• Computers, telephone systems and techniques, and other office equipment
• Interpersonal skills using tact, patience and courtesy.
• District policies, applicable sections of the State Education Code and other laws and regulations

ABILITY TO:

• Perform a variety of proficient, advanced duties involving specialized knowledge and independent judgment
• Communicate clearly; understand and interpret District and other policies
• Understand and follow oral and written directions; work independently as required
• Operate a computer and other office equipment
• Meet schedules and time lines
• Maintain records; analyze situations accurately and take appropriate action
• Work cooperatively with others
• Complete work accurately and as directed with many interruptions

WORKING CONDITIONS:

ENVIRONMENT:

Office environment; constant interruptions

PHYSICAL DEMANDS:

Hearing and speaking to exchange information in person or on the telephone; seeing to file a variety of documents; reaching overhead, above the shoulders or horizontally, or bending at the waist to retrieve or store records or files; dexterity of hands and fingers to operate standard office equipment; lifting light objects.

NON-DISCRIMINATION POLICY

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.