Program Aide/Receptionist

Job Type

Part-time

Description

Part-Time, Non-Union, Non-Exempt Position

$18.78 per hour, 20-25 hours per week

M-F, 8:30am-1:30pm / M-F, 1:00pm-5:00pm

BASIC FUNCTION OF PROGRAM AIDE/RECEPTIONIST:

To provide program support to the Early Childhood Division through office and reception duties.

RESPONSIBILITIES OF PROGRAM AIDE/RECEPTIONIST:

• Maintains database for program requirements.
• Meets and greets parents, family members and community representatives.
• Serves as attendant for telephone system including answering/screening calls, respond to inquiries, relay messages.
• Serves as attendant for door security system (monitoring who is entering the building).
• Operates personal computers and office machines.
• Prepares letters, forms, and documents.
• Maintains appointment calendar including intake appointments.
• Input of applicants into the Procare and CMS data system.
• Participates in scheduled staff conferences and meetings.
• Supports parent involvement and engagement throughout ECD.
• Assits parents with enrollement paperwork.
• Notifies appropriate people of meetings.
• Fulfills Mandated Reporter responsibilities.
• Provides translation for Spanish speaking parents.
• Other related duties as assigned.

Requirements

REQUIREMENTS OF PROGRAM AIDE/RECEPTIONIST:

Education:

H.S. Diploma or GED required.

Experience:

• H.S. Diploma or GED.
• 2 years of related secretarial experience and/or training that could provide the required knowledge, skill, and ability to perform the duties.
• Must be Bilingual (Spanish).

Job Skills:

• Ability to handle detailed work.
• Have tact, discretion and good judgment.
• Personal qualities to relate to staff, parents, and the public.
• Availability of transportation.
• Knowledge of business.
• English and spelling.
• Knowledge of office practices.
• Ability to communicate effectively on the telephone.
• Ability to be flexible and adjust to change.
• Ability to maintain confidentiality.
• Stays calm in a fast paced environment.
• Keyboarding and computer skills.

EOE AA M/F/Vets/Disability

Salary Description

$18.78 per hour