731198 Program Administrative Coordinator, Boston, MA, 7 months contract Sigma,Inc. is looking for Program Administrative Assistant to work onsite as a Contractor in client location at Boston, MA.
This is with Commonwealth of MA and Department of Public Health- Bureau of Community Health and Prevention. Will be required to work onsite at 250 Washington Street.
Shift: 3 days/week(mon, wed, thursday)
Description: Data entry skills; good communication and listening skills; attention to details; organization skill; fast learner; be coachable; knowledge of Microsoft Office platform. Adobe Pro (Preferred) .
Must be comfortable handling highly sensitive and confidential files (related to Pediatric Sexual Assault).
Training:
Purchase Tracking System (PTS), Supply Ordering Process, Shared Folders, and MS Teams
Daily check-in - supervisor will go over daily tasks and weekly project.
Anticipated Duties: - Preparing and scanning of PediSANE patient files (highly sensitive and confidential)
- Processing of Contractor Invoicing ( 125 every other week)
- Ordering Supplies/ Shipping to Recipients
- Vendor Invoicing
- Creating Invoice Templates & File Folders for FY25
- Create Invoice Templates for new Contractors joining in Spring 2024 and Fall 2024
- Create Trial and Testimony Invoice Templates- ad hoc
- Vendor Modification Process
- Monitoring Washington St.
- Notifying Assoc. Directors of Summons Received
- Send Exit Letters and Coordinate Supply Return for Contractors