The NYC office of a preeminant, global law firm is looking for a Professional Development Coordinator. They are looking for someone coming out of any role within an HR team in a law firm. You will be working closely with the firm's Director of Professional Development and Professional Development Senior Managers, to develop and implement innovative, effective and high-quality firm-wide substantive and skills-oriented training programs in a supportive and dynamic environment. This is a hybrid position (in the office 4 days/week).
Key Responsibilities:
Training Design and Coordination: The Coordinator will be responsible for ensuring that the firm's training programs, projects and initiatives are conducted in a professional manner and that the services delivered are of the highest quality.
- Coordinate the logistics for assigned Corporate and Transactional practice groups training including drafting and updating invites, drafting reminder emails, preparing hard copy/electronic materials, reserve conference rooms, organize catering requests, setting up conference rooms, greeting presenters and answering questions, etc.
- Draft continuing legal education "CLE" compliance documents, including sign-in sheets, affirmation forms, timed agendas, evaluations, etc.
- Assist with the logistics for the corporate/transactional department-specific aspects of New Associate Orientation and other conferences including, planning, program logistics and recordkeeping
- Attend and monitor live training programs (in the NYC area) and remote training programs
- Support the Directors and Senior Managers with the Professional Development summer associate trainings, assist in creating the summer associate training schedule, coordinate all training logistics and upload training recordings in a timely manner
Department-wide Administration Management
- Maintain and update the firm's compliance training database by entering CLE credit information for attorneys in a timely manner
- Maintain and update the practice group training calendars, schedules, attendance tracking and resource centers in real time
- Collaborate with the professional development team to deliver effective and engaging training programs and initiatives and implement improved processes for feedback collection, tracking institutional knowledge, etc.
- Assist in responding to attorney questions about training and development resources
- Handle department administrative tasks, including "one-off" projects, as needed
- Serve as general back-up support to other Coordinators, Managers, Directors and Chief for all programs and events
Requirements:
- Bachelor's degree required
- 2+ years of administrative or Human Resources experience in a law firm environment required
- Experience in training and development, legal personnel, recruitment, or other talent management roles a plus
- Work independently and collaborates effectively in team environments.
- Strong interpersonal and communication skills (both oral and written)
- Excellent organization and time management skills, attention to detail, and organizational skills
- Flexibility and adaptability to manage multiple priorities and shift focus quickly in a fast-paced environment
- A proactive, problem-solving, client service-oriented mindset, including ability to work well with a team and effectively interface with lawyers at all levels and Operational staff
- Proficient in Microsoft Office (Outlook, Word, Excel, PPT), Zoom, and other relevant software and platforms.
- Experience with, iManage/DeskSite, intranet systems and CE Manager preferred