Production Coordinator

Conde Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company's portfolio includes many of the world's most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Conde Nast Traveler/Traveller, Allure, AD, Bon Appetit and Wired, among others.

Job Description Location:

New York, NY The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business.

The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Primary Responsibilities:

Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.

Support Production Management team with various projects, shoots, and departmental needs.

Assist with preliminary budgeting and vetting of projects

Source crews, equipment, and production services as necessary for production

Research and file for permits as needed

Research local production guidelines for compliance

Arrange resources and logistical support as necessary for production

Maintain and update departmental crew lists

Initiate Payroll Paperwork to Freelance Crew and DayPlayers

Follow-up to ensure that Start Paperwork is completed in advance of work

Follow-up to ensure that Timecards are submitted in a timely manner

Maintain and update departmental contact, vendor, and resource lists.

Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.

Originate Vendor Contracts

Initiate Purchase Orders for expenses

Track and report expenses, code & process invoices, and reconcile PCards.

Maintain various departmental shoot calendars, spreadsheets, reports, and documents.

Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.

Additional duties as required to maintain efficient and effective production environment

Desired Skills and Qualifications:

Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required

College degree required

In-depth understanding of payroll practices and labor laws.

Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.

Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.

Ideal Candidate must be highly organized, extremely detail-oriented, and efficient

Ideal Candidate should be self-starter who takes initiative.

Ideal Candidate must work well under pressure to meet deadlines.

Ideal Candidate must have professional and effective communication skills.

The expected base salary range for this position is from $67,500-$68,500.

This is a guild position.

What happens next? If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Conde Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.