General Summary: Support Team members with multiple procurement administration activities. Coordinate all purchasing related activities between KIA GEORGIA and Automobile Parts suppliers
Essential Primary Duties and Responsibilities - Coordinate area operations including phone coverage, mailings, scheduling meetings and rooms, parts storage /WAR/Conference room maintenance, maintaining office supplies, and supporting external visitors.
- Coordinate administrative services and office management duties including typing letters and reports, departmental logs, VAATZ EO reporting, amortized asset management, PD records, and files.
- Organize and maintain Manager's filing/distribution of files to appropriate personnel.
- Maintain filing of all reports, documents, team member information. Department Lead for disposal of records according to retention guidelines.
- Coordinate travel arrangements. Track, monitor, and report department travel.
- Monitor and process financial transactions using Report Approval/Autoway/SAP.
- Maintain department calendar including all meetings, activities, vacation, other.
- Ensure departmental compliance with ISO / TS16949 including periodic audits.
- Maintain supplier contact database. Mandatory updates quarterly.
The above typical duties are characteristic of this job and demonstrate a level of difficulty and are not intended to list or limit the duties that may be required or assigned
Qualifications and Job Requirements - Associate's degree in Business or related field along with zero (0) to (2) years' experience in manufacturing environment or equivalent combination of education and experience.
- Automotive experience preferred.
Reasonable accommodations may be made to those who are able to perform the essential duties of the job.
Specialized Skills and Knowledge Required - Experience using Microsoft Excel, PowerPoint, Word, and Access.
- Experience with SAP system preferred.
- Experience with TS16949 or ISO14001.
Competencies Required - Compliance
- Problem Solving
- Project Management
- Prompt Judgement & Action