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Department:
Salary Range Minimum:
$25.00
Salary Range Maximum:
$38.09
Closing Date:
06/02/2025
Job Details:
The City of Gainesville is looking to hire a Procurement Specialist. We will be accepting applications at all levels of experience.
May create eligibility list
May fill multiple roles
May underfill
Procurement Specialist I
Non-Exempt: Hourly Range: $25.00 - $38.09
SUMMARY
This is routine work purchasing supplies, materials and equipment for General Government and/or GRU Procurement.
Positions allocated to this class report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its emphasis on purchasing.
NOTE: There are three levels to the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications.
EXAMPLES OF WORK
This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.
Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking.
Attends Pre-bid meetings and may walk/guide bidders through relevant buildings, locations, and others sites as needed.
Prepares and issues purchase orders for a range of commodities and services required by the City.
Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations.
Audits all requisitions and Issues all purchase orders for a range of commodities and services required by the City.
Responsible for contract creation, contract amendments and contract management for goods and services for the City.
Maintain central repositories for all contracts, amendments and backup documentation.
Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goas or end product that are desired form the procurement process.
Employs a variety of procurement-related software tools to research and obtain information on products and services required by the City.
Track and provide information to the relevant Department related to small, service-disabled veteran and minority businesses. Provide training to the contractors as needed.
Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the City's adopted Procurement Policy and Procedures.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
Handles special tasks, duties, or projects of minimally complex nature, in addition to regular work assignment.
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
High school degree or equivalent, and two (2) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process.
An Associate degree from an accredited college or university with major course work in accounting, business administration, economics, finance, procurement or related field may substitute for the two (2) years of procurement-related experience.
CERTIFICATIONS OR LICENSES
Licenses
Must possess a valid Driver License. Must obtain a Florida Driver's License within 30 days of appointment.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of office procedures and practices, business English, spelling, and commercial mathematics.
Basic knowledge of purchasing principles and practices, and those rules and regulations which govern municipal procurement.
Some knowledge of governmental budgeting and financial procedures.
Some knowledge of enterprise resource planning systems and their relationship to procurement.
Ability to prepare specifications, analyze quotations and bids, and perform other necessary purchasing functions.
Ability to keep records and prepare reports.
Ability to communicate effectively, both orally and in writing.
Ability to work effectively with co-workers, employees from other City departments, vendors and the general public.
Ability to utilize financial software to prepared and issue purchase orders.
Possess organizational skills.
Possess technical computer and software skills (e.g. MS Office Suite, SAP, DobJ, Adobe, Hummingbird, Open text).
Possess good customer service skills.
Possess problem solving skills.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT
Work is primarily in an office environment.
May be required to visit sites to guide and direct bidders as needed.
Procurement Specialist II
Exempt: Salary range: $60,408.16 to $92,026.18
SUMMARY
This is the second level in the procurement series performing purchasing of supplies, materials and equipment for General Government and/or GRU that may involve more moderately complex and higher costing tasks as well as the tasks assigned to a Procurement Specialist I.
Positions allocated to this class report to a designated supervisor and work is performed with moderate direction. Work in this class is distinguished from other classes by its emphasis on moderately difficult purchasing tasks.
NOTE: There are three levels to the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications.
EXAMPLES OF WORK
This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required.
ESSENTIAL JOB FUNCTIONS
Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.
Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking.
Attends Pre-bid meetings and may walk/guide bidders through relevant buildings, locations, and other sites as needed.
Prepares and issues purchase orders for a range of commodities and services required by the City.
Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations.
Audits all requisitions and Issues all purchase orders for a range of commodities and services required by the City.
Responsible for contract creation, contract amendments and contract management for goods and services for the City.
Maintain central repositories for all contracts, amendments and backup documentation.
Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goas or end product that are desired form the procurement process.
Employs a variety of procurement-related software tools to research and obtain information on products and services required by the City.
Track and provide information to the relevant Department related to small, service-disabled veteran and minority businesses. Provide training to the contractors as needed.
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Date Posted: 19 May 2025
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