The Procurement Coordinator responsibilities include overseeing the daily activities of the technology purchasing function; reviewing technology purchasing decisions, orders, and vendor contracts; assisting with the ordering of materials and supplies from vendors; researching, interviewing, and negotiating with suppliers to obtain prices and specifications; creating purchase orders for the acquisition of materials and performing related administrative tasks.
Responsibilities include: - Tracking procurement through process and communicating with customers and management on a regular basis
- Ensuring all procurements and discussions logged and documented in the Ticketing system
- Escalating and referring unresolved issues to management when appropriate
- Tracking licensing with customers to ensure that they do not expire
- Coordinating with IT Security entity to assure background clearances are completed for ISS IT products.
- Gathering and preparing quotes, proposals and purchase terms and conditions from approved suppliers
- Maintaining records for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information.
- Assisting with monitoring appropriate levels of consumables. (i.e. cables, screen protectors, adapters, etc)
- Receiving and quality assurance for tagging equipment.
- Working with IT Helpdesk to maintain repository of enterprise software licenses/keys
- Creating and maintaining vendor relationships
Required Experience: - The ideal candidate will have excellent oral and written skills with a working knowledge of Microsoft office products, and an interest in working within an IT organization.
- Candidate must also be able to coordinate multiple tasks successfully and ability to track procurements throughout the lifecycle.
- Candidate must have at least two years experience in a procurement capacity.
- Experience should include developing and following procedures and/or work instructions.
- Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., IBM, HP, Microsoft )
- Experience in planning and carrying out software license audits & reconcilements.
- Certification in Software License Management a plus.
Education and Relevant Work Experience: - Bachelor Degree or pursuit of a technical degree is desirable. Equivalent work experience in related field is acceptable.
ARES Benefits: ARES offers a competitive compensation and benefit package. Full time employees may participate in:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- HSA/FSA Accounts
- Life & Disability Insurance
- Critical Illness & Accident Insurance
- 401(k) Plan
- Paid Time Off & Holidays
ARES is an EEO/AA/Disability/Vets Employer and complies with E-Verify.
ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or veteran status.