Join the Choice Partners team a nd experience a workplace that truly values work-life balance and community impact. Our office is conveniently located near the 610 and I-10 corridors, making it easy to get to work every day. We offer a 245-day work schedule, meaning you'll get Spring Break off and nearly two weeks off for Winter Break-on top of your vacation and PTO days.
Our work hours are family-friendly, with a 7 a.m. to 3 p.m. schedule, and a half-hour paid lunch. We also offer a competitive benefits package, including contributions to both the Teacher Retirement System (TRS) and Social Security.
As a division of the Harris County Department of Education, v oted as a TOP WORKPLACE by the Houston Chronicle, the work you do here directly supports and strengthens the community. If you're looking for a fulfilling job that offers both personal time and the chance to make a real difference, Choice Partners is the place for you.
- Responsible for maintaining Choice Partners contract files, board agenda items and disseminating contract information to members and vendors. Will perform specialized tasks from pre-award to close-out.
Qualifications:
Education/Certifications:
- Bachelor's degree from an accredited university in business or related field or 4 years equivalent work experience with contracts/document control
- Professional certification in purchasing preferred but not required, such as CPPB, CPPO, RTSBO, and/or RTSBA
Special Knowledge/Skills:
- Ability to effectively utilize computers and software including Microsoft Office suite and other software required by the division
- Ability to research and interpret information to respond to inquiries
- Ability to organize, prioritize, meet established deadlines and handle multiple tasks
- Ability to maintain accurate and auditable records
- Ability to communicate effectively (verbal and written) using proper English grammar
- Advanced understanding of contracting concepts and principles
- Cross-Functional Collaboration: Collaborate with internal stakeholders, and vendors to ensure alignment of contract objectives.
Experience:
- Experience with private or public purchasing preferred
- Experience working with online bidding platform
- 4+ years prior experience in a contract administration role or a related field
Major Responsibilities and Duties:
- Prepare and review monthly board agenda items.
- Receive and process signed responses from vendors for new and renewal RFP's. Ensure completeness and accuracy of documents and communicates errors to potential vendor.
- Establish and maintain Choice Partners (CP) contract electronic files, as outlined by division procedures. Create and maintain due diligence files for all contracts.
- Responsible for ad placement for all RFP's in multiple newspapers, websites, etc.
- Responsible for annual renew RFP submission in Ionwave.
- Responsible for running complete SAM reports and form 1295 verification for all contracts.
- Ensure timely renewal or cancellation of annual contracts as directed by Contract Managers.
- Ensure notification of newly awarded vendor contracts by supplying award letter, copy of execution of offer and contract.
- Responsible for contract assignment when needed
- Responsible for collecting Interlocal agreements, Participation agreements and/or form 1295 for new members.
- Maintain all insurances and licenses required for vendor contract files.
- Participate in conferences and vendor shows to represent CP/HCDE as assigned.
- Provide excellent customer service to all parties.
- Maintain confidentiality.
- Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism.
- Perform other duties as assigned.