Position Overview: We are seeking an organized, creative, and client-focused Private Event Coordinator to join our team at Saint John's Resort. In this role, you will be responsible for planning, coordinating, and executing private events for three distinctive restaurants located within the resort (Five Steakhouse, The Wine Grotto, and Doyle's Irish Pub). These events will include a range of bookings, from large reservations to partial and full restaurant buyouts, ensuring each event is tailored to exceed the expectations of our guests.
The ideal candidate will have a passion for hospitality, an eye for detail, excellent organizational skills, and the ability to manage multiple events and priorities at once. You will work closely with our culinary team, service staff, and restaurant managers to create seamless and memorable experiences for our guests.
What's in it for you? When you join
SHG you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people.
SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:
Work Today, Get Paid today, with
Daily Pay. Free Telemedicine and Virtual Mental Health care access for All Associates starting day one.
Multiple Health Insurance and Life Insurance options
401k Plan + Company Match
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more.
Our Company: Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.
Key Responsibilities: - Event Planning & Coordination:
- Work closely with clients to understand their event needs, preferences, and budget, from initial inquiry to event completion.
- Handle all logistics for private events, including booking, menu selection, and coordinating details such as table set up, décor, and floral arrangements.
- Manage partial and full buyouts of the restaurants, ensuring all arrangements are customized to suit each unique event.
- Oversee large reservations, providing tailored service and ensuring all aspects of the event run smoothly.
- Provide clients with comprehensive event orders ensuring all details are accurate and timely.
- Client Relationship Management:
- Develop and maintain strong relationships with repeat clients, corporate accounts, and potential clients to foster future business.
- Provide personalized attention to clients throughout the event planning process, ensuring every detail is handled with care and professionalism.
- Solicit feedback post-event to ensure continued client satisfaction and identify areas for improvement.
- Administrative Tasks:
- Maintain an organized calendar of upcoming events and reservations for each restaurant.
- Prepare event orders ensuring all details are clear and confirmed.
- Monitor and manage budgets for each event, ensuring financial goals are met without compromising guest experience.
- Collaboration & Teamwork:
- Work closely with the resort's operations, culinary, and marketing teams to ensure event success and alignment with resort standards.
Qualifications: - Experience:
- Preferred minimum of 1-3 years of experience in event coordination or hospitality, preferably in a resort or restaurant setting. Experience with partial and full buyouts is a plus.
- Skills:
- Strong organizational skills with the ability to manage multiple events simultaneously.
- Excellent communication skills, both verbal and written, with the ability to interact with a diverse clientele.
- Detail-oriented and able to anticipate and resolve challenges proactively.
- Ability to work under pressure and maintain a calm, professional demeanor during high-demand events.
- Familiarity with event management software and Microsoft Office Suite.
- Education:
- Bachelor's degree in Hospitality, Event Management, or a related field (preferred but not required).
- Additional Requirements:
- Flexibility to work evenings, weekends, and holidays as required by the event schedule.
- Strong problem-solving abilities and the capacity to think creatively in fast-paced environments.
- Knowledge of food and beverage service standards, with a passion for culinary arts and hospitality.
The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy Specific compensation and benefit details will be discussed during the interview process.
Schulte Hospitality Group is an Equal Opportunity Employer.