Principal Secretary

Position Type:
Secretarial/Clerical/Secretary Principal

Date Posted:
4/1/2025

Location:
SMITH MIDDLE SCHOOL (TFS) Beaumont independent school district
Job Description

JOB TITLE:

Secretary to Principal

CLASSIFICATION:

Nonexempt

REPORTS TO:

Principal

PAY GRADE:

PSS

PayGrd

Choose of days worked

LOCATION:

Assigned Campus

DATE REVISED:

4/19/2017

PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
QUALIFICATIONS:
Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Knowledge of basic accounting principles

Experience:

• One to three years experience in public education environment preferred

MAJOR RESPONSIBILITIES AND DUTIES:

1. Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.
2. Prepare instructional materials, meetings agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.
5. Maintain a log of visitors to school.
6. Maintain school calendar of events.
7. Schedule meetings and appointments
8. Assist students, teachers, and parents as needed.
9. Receive incoming calls, take reliable messages, and route to appropriate staff.
10. Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
11. Update handbooks, policy manuals, and other documents assigned.
12. Receive, store, and issue supplies and equipment.
13. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
14. Prepare and make cash deposits for activity account(s). Maintain activity of checkbook(s) and ledger(s), if required.
15. Sort, distribute, or deliver mail and other documents.
16. Administer medication to students, check temperatures, and notify parents of students' illness.
17. Perform any other duties assigned.

EQUIPMENT USED:

• Personal computer, typewriter, printer, copier, fax machine, and calculator

WORKING CONDITIONS:
Mental Demands

• Maintain emotional control under stress
• Work with frequent interruptions

Physical Demands

• Moderate standing, stooping, bending, and lifting
• Reaching above shoulder, use of fingers, repetitive hand motions
• Prolonged use of computer

Environmental Demands

• Normal office environment

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job description is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.

Approved by Immediate Supervisor:

Date:

Reviewed by HR Director:

Date:

Received by Employee:

Date:

The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.