Post Award Grants and Contracts Administrator

POSITION TITLE: Post Award Grants and Contracts Administrator

COMPENSATION RANGE: 56,700.00 - 58,000.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: Office of Spons Programs Operations

TARGET HIRE DATE: 7/1/2025

BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 04/28/2025.

Position Summary:

The Grants and Contracts Administrator is responsible for post-award support of sponsored programs of assigned colleges and divisions at UNC. The Office of Research and Sponsored Programs (ORSP) provides leadership and support to UNC stakeholders for externally funded ("sponsored") research and scholarly activities that advance the teaching, research, and service missions of the university.

Job Duties:

Post-Award (100%)

1. Provide post-award management on externally funded grants and contracts to PIs/PDs and related staff from assigned colleges/divisions. Monitor grant activity in cooperation with Grant Accountant/General Accounting Office to ensure compliance with relevant regulations. Interface with campus offices (e.g. General Accounting, Payroll, Purchasing, etc.) to address grant questions or issues that may arise during the conduct of the project.

2. Coordinate with Grant Accountant/General Accounting Office to set up awards accounts.

3. Process journal entries, post award Subrecipient monitoring, export control/Foreign influence (checking for foreign students working on grants).

4. Provide help to PIs/PDs and related staff as they monitor and manage their awards. Interpreting sponsor policies, university policies, U.S. government's "Uniform Guidance", 2 CFR 200 and federal and state regulations related to the terms and conditions of the award, the conduct of the project and the delivery and reporting of project results.

5. Monitor match accounts to ensure compliance with cost sharing requirements of sponsor.

6. Manage time & effort reporting for assigned colleges/divisions as required by federal regulations and in accordance with university policy.

7. Close out awards with sponsoring agencies according to university, state and federal regulations.

8. Assist department level staff involved with grants in executing grant requirements related to fiscal reporting, invoicing and other financial correspondence and actions with external sponsors and internal constituents.

9. Meet with PIs/PDs and related staff monthly to review active grants portfolio.

10. Examine Post Award procedures for potential improvements.

11. Assist with other duties assigned by ORSP leadership.

Minimum Qualifications:

Education:

Graduation from an accredited college or university with a bachelor's degree in an appropriate area of specialization. Substitution: A combination of professional work experience and postsecondary education involving the development and administration of sponsored programs, preferably in a higher education setting or a similarly complex detail-oriented environment, may be substituted on a year-for-year basis for the bachelor's degree.

Work Experience:

The ability to communicate and coordinate with a wide range of funding agencies and principal investigators in a clear and tactful manner. Sound fiscal and time management skills, attention to detail, and a high degree of flexibility as demonstrated from prior work experience. Proficiency or the ability to learn databases and financial systems (e.g., Access, Banner). The ability to work in a collaborative and collegial manner with coworkers. Proficiency with MS Office Suite software

Certification:

Certified Research Administrator (CRA) desirable.

Ability:

The incumbent must be knowledgeable about and able to apply regulations, policies and procedures related to externally funded grants and contracts, including but not limited to 2 CFR 200, sponsor regulations and guidelines, U.S. Education Department General Administrative Regulations, Generally Accepted Accounting Principles, and university accounting standards, policies and procedures. The incumbent must have excellent organizational, communication and interpersonal skills in order to work effectively with others from a wide variety of disciplines and administrative units. The incumbent must have great attention to detail and the ability to analyze complex information within a deadline-driven environment. The incumbent must be able to use computer software programs (e.g. Microsoft Office) and be able to navigate the University's legacy system (Banner) in order to perform work responsibilities.

Personal characteristics include: ability to learn a complex series of procedures and interpret guidelines and regulations as intended; problem solving ability; attention to detail and accuracy; ability to meet deadlines and multi-task; collegiality; ability to work tactfully and diplomatically with a wide variety of faculty and staff; excellent written and verbal communication skills.

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears.

EEO StatementThe University of Northern Colorado offers an educational and workingenvironment that provides equal opportunity to all members of the UNCcommunity. In accordance with federal and state law, UNC prohibits unlawfuldiscrimination, including harassment, based on race, color, national origin,religion, age, sex, sexual orientation, pregnancy, disability, geneticinformation, and/or veteran status. UNC also prohibits discrimination based ongender identity, and gender expression. Retaliation against persons who opposea discriminatory practice, file a charge of discrimination, or testify for,assist in, or participate in an investigative proceeding relating todiscrimination is prohibited. Constitutionally protected expression will not beconsidered discrimination or harassment under this policy. It is theresponsibility of all departments, employees, and students to ensure UNC'scompliance with this policy.

ADA AccommodationsThe University of Northern Colorado is committedto providing reasonable accommodation to individuals with disabilities. If yourequire reasonable accommodation in completing this application, interviewingor otherwise participating in the employee selection process, please directyour inquiries to or .

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.