Police Records Supervisor

Salary : $65,790.40 - $83,969.60 Annually
Location : City of Anaheim, CA
Job Type: Full Time
Job Number: 2
Department: Police
Opening Date: 05/16/2025
Closing Date: 6/16/2025 5:00 PM Pacific

Description
The Anaheim Police Department is seeking a Police Records Supervisor to serve as a working shift supervisor over a police records unit and/or off site court liaison office; participate in the maintenance and security of police records, perform a wide variety of responsible and complex duties; and provide administrative staff assistance to higher level staff.

Qualified candidates must possess records services and records management experience in a law enforcement environment. Candidates must also possess experience in the supervision and training of employees. Please note: candidates must be able to work any shift, including nights, weekends, and holidays.
Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Develop, administer and conduct training and employee development programs.
• Make work assignments, set priority for, train and review the work of records unit personnel; develop weekly schedule of rotational work assignments of personnel assigned to shift.
• Participate in the selection of new personnel; monitor and evaluate standards of performance for each position; conduct performance evaluations, address deficiencies; investigate personnel complaints, recommend discipline of subordinate employees.
• Respond to inquiries and questions providing information in accordance with established laws, codes, regulations and policies.
• Explain policies, procedures and objectives of the unit to assigned shift personnel by written directive and by oral communications.
• Monitor bureau operating procedures for efficiency; propose changes and improvements; interpret and implement policies and procedures upon approval of the Police Records Manager.
• Ensure accurate maintenance of the automated Records Management System (RMS) and imaging system.
• Troubleshoot and correct problems with the RMS and coordinate the resolution of more difficult problems with the Police Records Manager or Police Records Specialist II.
• Compile a variety of statistical and narrative reports; perform the full range of records clerical duties assigned to positions in the class of Police Records Specialist.
• Coordinate the records storage, release, sealing and destruction functions of the bureau.
• Develop and implement procedures and training manuals related to the automated RMS and oversee the input of information into the database.
• Maintain integrity of data within the RMS, perform cleanup utilities for data merge and deletion and privatize reports.
• As assigned, reconcile Livescan fingerprint invoices for accuracy and complete the monthly Notices to Bill for Private Party Impound invoicing.
• As assigned to court, oversee the acceptance and processing of subpoenas, preparation of the court calendar, assignment of cases to the City Attorney's office and the filing of all criminal cases with court.
• May be assigned to perform some of the functions of the Police Records Manager in his/her absence.
• Perform related duties and responsibilities as required.

Qualifications
Progressively responsible clerical/customer service experience in a law enforcement Records Bureau. Previous experience in the supervision and training of employees. Significant prior work experience in the area of records services is highly desired.
Knowledge of:

• Modern office equipment and procedures.
• English usage, spelling, grammar and punctuation.
• Basic math.
• Advanced record keeping methods.
• Principles and practices of supervision, training and personnel management.
• Rules of alpha and numeric filing.
• Teletype procedures, applicable Federal, state and local laws and ordinances pertaining to police records, police terminology and law enforcement codes.
• Telephone procedures and etiquette.
• Automated RMS and optical imaging retrieval system operations and computer operations.

Ability to:

• Operate and use modern office equipment including a computer.
• Maintain accurate records and files.
• Effectively operate and assess and troubleshoot problems associated with the RMS.
• Define problems and recommend effective alternatives.
• Proofread and detect errors in records processing work.
• Establish office procedures and record keeping systems.
• Interpret and explain pertinent laws and departmental policies, procedures and functions quickly and apply them without immediate supervision.
• Speak clearly and distinctly.
• Prepare clear, concise and easily understood narrative and statistical reports.
• Compose memos and office procedures.
• Operate a computer terminal with accuracy.
• Perform a full range of police records clerical duties.
• Serve the public by telephone and at a public counter in situations which may be stressful.
• Plan, schedule, make work assignments, and set priorities.
• Train, evaluate, select and recommend accommodation/discipline of subordinates.
• Provide quality customer service, resolve citizen complaints and establish and maintain effective relationships with those contacted in the course of work.

License/Certification Required: Possession of a valid California Driver's License by date of appointment. Possession of, or ability to obtain Peace Officer Standards and Training (P.O.S.T.) certification in Public Records Act and Records Supervision is desirable.

Employees of the Anaheim Police Department must be permanent and fulltime residents of the State of California and live within a one hundred (100) mile radius of the City of Anaheim.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until Monday, June 16, 2025 at 5:00PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.
knowledge of the Anaheim Police Department Blueprint is required of all Police Department employees.

The following background documents are required for non-Police Department personnel and must be completed and brought to the oral interview
Preliminary Background Information Form

Background Investigation Questionnaire (BIQ)

Required Documents

Applicant Autobiography

Please provide as many of the required documents along with your Preliminary Background Information Form and BIQ. Items such as transcripts, credit report or other missing documents can be provided upon your receiving them.

The selection process includes, but is not limited to, an oral interview, background investigation, polygraph examination, and a medical examination, which includes drug/alcohol screening.
The interview with the background investigator and completion of the background investigation will include, but is not limited to, verification and evaluation of any present and/or past use of drugs, driving and employment history.
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time, want to screen yourself and withdraw prior to starting the recruitment process.

• Any illegal use, sales, or possession of a drug classified as an opiate (heroin, opium, etc.) or PCP.
• Any use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) within five years of date of application.
• Any illegal use of anabolic steroids within three years of date of application.
• A pattern or history of irresponsibility as evidenced by debt collections, civil judgments, failure to pay, late payments, etc.
• Two or more at-fault traffic collisions within three years of the date of application.
• Conviction of a hit-and run offense.
• Any driver's license suspension within five years of date of application.
• Conviction of a felony crime.
• Conviction of any misdemeanor crime within five years of application.
• Any conviction as an adult, of any misdemeanor crime involving domestic violence, sexual-related offenses or crimes against children.
• Any conviction as an adult, of a theft or larceny crime.

The following may result in disqualification:

• Use of cocaine, methamphetamine, hallucinogens (GHB, MDMA/ecstasy, ketamine, etc.) previous to five years of application.
• Prior nitrous oxide use.
• Illegal use of anabolic steroids previous to three years of application.
• Illegal use of a hypodermic needle/ syringe.
• A bankruptcy within the past three years of date of application.
• More than one moving violation in the past 12 months, and/or three or more moving citations within the past three years, and/or five or more moving citations within the past five years of date of application.

Candidates must be specific and complete in describing their qualifications for this position. Stating "See Resume" is not an acceptable substitute for a completed application . click apply for full job details