Police Records Staff Assistant II

Salary: $21.69 - $23.42 Hourly
Location : Public Safety Center, Paso Robles
Job Type: Part-time
Job Number: 2025-12
Department: Police
Division: PD-Records
Opening Date: 05/05/2025
Closing Date: 6/4/:00 AM Pacific
FLSA: Non-Exempt
Bargaining Unit: N/A

Description
Application Deadline: Wednesday, June 4, 2025 at 10:00AM
Tentative Interview Date: Tuesday, July 1, 2025
The City of Paso Robles is excited to announce the recruitment for a Police Records Staff Assistant II. This is an essential part-time position within the Police Department that performs a wide variety of confidential administrative and support services. The successful candidate will be a dynamic and detail-oriented team player adept at working in a fast-paced atmosphere, with strong customer service skills.

Incumbents are generally scheduled to work a total of 18 hours per week over the course of 4 days. Shifts may vary dependent on department needs and activities.

The Community
El Paso de Robles, or "The Pass of the Oaks," is located halfway between San Francisco and Los Angeles, in San Luis Obispo County. Paso Robles is surrounded by scenic rolling hills and California's premier wine regions and is only 27 miles from beautiful beaches. This thriving community of over 30,000 actively engaged residents possesses the benefits of a suburban-rural community while retaining a small-town feel. With over 200 wineries nearby and a bustling downtown with a variety of excellent restaurants and specialty retail, Paso Robles is fast becoming one of the most desirable places to live, work, and play.
Paso Robles has a long history of agriculture and hospitality resulting in a strong work ethic and an enjoyable quality of life. Once hailed as the "Almond Capital of the World", Paso Robles is now known for top quality food, wine, beer, distilled spirits, and an annual calendar filled with events that celebrate everything from wine to pioneers to classic cars. Paso Robles has been honored by the national media, including Country Living's "10 Best Small Towns in America"; Travel and Leisure Magazine's "Best Small Towns to Retire to in America"; the Today Show's "Top Summer Destination for 2021"; a New York Times "Must Visit Region"; Sunset Magazine's "Best Travel Spots for 2021"; and Wine Enthusiast Magazine's "Wine Region of the Year".
The City understands the importance of business development and works hard to attract commerce in a diverse array of industries. The economic outlook for Paso Robles continues to be strong. The housing market is robust and offers a wide array of housing choices including new neighborhoods, houses with acreage, infill, and charming Victorian homes, with a median home price of about $634,500. Paso Robles also has excellent schools, both public and private. Approximately half an hour away is the nationally ranked Cal Poly State University in San Luis Obispo, and within the city of Paso Robles is Cuesta College, North County Campus.

The Organization
The City was incorporated in 1889 as a general law City that operates under the Council-Manager form of government with a general population of 30,907 as of January 1, 2024. The governing body consists of a five-member City Council and, beginning in 2020, the City is now divided into four voting districts, each district represented by one City Councilmember residing in that district; the Mayor's position remains at-large. The voters also elect one City Treasurer at-large. All six elected positions are non-partisan. The City Manager, appointed by the City Council, is the Chief Executive Officer, and is empowered to appoint all non-elected employees, except for the City Attorney.
The City has a total annual budget of $170 million for fiscal year 2024/2025, and a total of 304.4 FTEs across the departments of: Administrative Services, City Manager's Office, Community Development, Community Services, Fire and Emergency Services, Police, Public Works, and Utilities.
Typical Duties

• Performs and maintains law enforcement record keeping, data entry, and general clerical support activities
• Completes live scan fingerprinting services
• Processes highly confidential reports; provides information to coordinating agencies as appropriate
• Processes, maintains, controls, and purges police records using guidelines set by Department of Justice and the Police Department
• Inputs computer information regarding departmental data
• Assists the general public at the counter and on the phones
• Copies and releases requested reports as appropriate in compliance with established confidentiality rules and regulations
• Compiles and generates various statistics for city, state, and federal agencies
• Researches records to assist other law enforcement agencies conducting background investigations
• Accepts bail monies and prepares receipts
• Processes accounts payables/receivables and records for department cash drawer
• Types, files, and provides other clerical support
• Performs other duties as assigned

Employment Standards & Special Requirements

Knowledge of:

• The basic organization and function of law enforcement and public agencies, including the role of an elected City Council
• Codes, regulations, policies, agreements, technical processes, and procedures related to City governance and police department activities
• Standard office administrative and clerical practices and procedures
• Business letter writing, techniques for preparing informational materials, and the standard format for reports, correspondence, and other written materials
• English language usage, spelling, grammar, and punctuation
• Computer applications related to the work, including Microsoft Word, Excel, Outlook, and other database and spreadsheet applications
• Records management principles and practices
• Business arithmetic and basic statistical techniques
• Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, including problem resolution

Ability to:

• Accurately multi-task and adjust to changing priorities
• Learn how to operate specific computer programs utilized by the department
• Type accurately at a speed necessary to meet the requirements of the position
• Organize own work, set priorities, take initiative, and exercise sound independent judgment
• Interpret, apply, explain, and reach sound decisions in accordance with regulations, policies, and procedures
• Organize and maintain office, technical, and specialized files
• Compose correspondence from brief instructions
• Communicate clearly and effectively verbally and in writing
• Understand and follow written and oral instructions
• Prepare clear, accurate, and concise records and reports
• Establish and maintain effective working relationships with City staff, local businesses, other local agencies, and the general public
• Perform detailed office support work accurately and independently within deadlines

Education and ExperienceAny combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of related experience.
Spanish language skills and experience in dealing with the public are desirable.
Selection Procedure & Application Process
A completed employment application must be submitted by Wednesday, June 4, 2025 at 10:00 am. This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established.
Applications received by the filing date will be reviewed for accuracy, completeness, and job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge.

Appointment is subject to successfully passing a background, criminal history check, and polygraph. Before starting work, applicants must present documentation of their identity and authorization to work in the United States. The City of Paso Robles participates in E-Verify (more information can be found at ). Following appointment, a 12-month probationary period will be required as the final phase of the appointment process.

The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at , or by email at
All persons employed by the City of Paso Robles are designated as "Disaster Service Workers" as defined in the California Government Code Section 3100 and 3101.

The City of Paso Robles provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin . click apply for full job details