Salary: $27.00 Hourly
Location : 33154, FL
Job Type: Part-Time = 0.5 FTE
Job Number: -2025-1
Department: Police Department
Opening Date: 05/05/2025
Closing Date: 6/30/:59 PM Eastern
Description Work Objective: Responsible manual, clerical work, technical work in the storing, maintenance and retrieval of Police Department records and files in the Police Property Section.
Examples of Duties Key Responsibilities: An employee in this classification will have the responsibility of coordinating and participating in the activities of workers engaged in maintaining and retrieving varied police records and files. Work involves the systematic receipt, storage, maintenance and issuance of various items of police property; systematic receipt, storage, maintenance and proper disposal of items of physical evidence, lost and found property, personal property, etc. This employee shall implement and practice records management procedures for the efficient utilization of the unit. General direction is received from the Police Records Supervisor.
Essential Functions: - Receives, stores and releases personal property, issues receipts and prepares appropriate records of these transactions.
- Receives and makes appropriate disposition of confiscated articles, items of evidence, lost and found materials, etc., which come into the custody of the Police Department.
- Checks quantity and condition of incoming supplies, property, equipment, etc., against invoices, purchase orders and other records and moves such items to appropriate storage facilities.
- Takes inventories and maintains appropriate inventory records and prepares inventory reports for distribution. Performs light lifting of up to 15 lbs. and may be required to perform moderate to heavy lifting on occasion.
- Implements and practices records management procedures intended to standardize filing, protecting and retrieving records, reports and other information contained on paper, microfilm, computer programs or other media.
- Reviews police reports for accuracy and to ensure elements of the crime listed support the laws, statutes, and other regulations cited by police officers i.e. statutory compliance and Incident Base Reporting (IBR) compliance.
- Provides reports on crime data statistics and other relevant information.
- Coordinates and participates in records management and supporting technical, clerical and printing tasks.
- Utilizes the records management systems to ensure efficient handling, protecting and disposing of records according to department policy and legal requirements.
- Assists with department public records requests.
- May operate a keyboard or typewriter in preparing records not requiring a high level of typing proficiency.
- Maintains confidentiality regarding all work-related assignments and information.
- Performs other related work as required.
Minimum Qualifications Qualifications: - High school diploma or its equivalent and some (6 months - 2 years) maintenance of a central records file system and clerical experience.
- A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application, however prior to appointment a State of Florida Driver's License (Class E or higher) must be presented to the Department of Human Resources and must be maintained vail throughout employment.
OR
- An equivalent combination of education and experience beyond a high school diploma or its equivalent and some (6 months - 2 years) of the required experience.
Note: Must be willing to work a flexible schedule including nights, weekends, and/or holidays.
Supplemental Information Desirable Knowledge, Abilities and Skills: - Considerable knowledge of the storage requirements for clothing, weapons, supplies, valuables, etc.
- Considerable knowledge of storekeeping methods and practices.
- Considerable knowledge of the records maintenance requirements of a diversified storage facility.
- Ability to make arithmetical calculations with speed and accuracy.
- Ability to read, write and comprehend English.
- Ability to keep inventory and stock control records and to prepare reports.
- Ability to understand and abide by the Town of Bay Harbor Islands Police Department's Rules and Procedures.
- Ability to perform moderate manual labor.
- Ability to work under confining conditions and to function effectively with co-workers.
- Personal computer with keyboard; typewriter, calculator, fax machine; copier, multiple telephone lines with voice messaging technology, and other general office equipment.
Working Conditions: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)
This is sedentary work in an office setting. While performing the duties of this job, the employee is frequently required to stand, sit walk, stoop, hear, talk, reach above and below shoulders, use hand and finger dexterity, keyboarding, read and write in English. The employee may be required occasionally to lift up to 50 lbs. when replacing and retrieving reference materials.
Work is performed both indoors and outdoors. Hand-eye coordination is necessary to operate related tools and equipment, as well operating personal computers and other office equipment as needed.
This position is not eligible for benefits.