Pharmacy Business Inventory Manager

remote typeOnsite

locationsSomerville-MA

time typeFull time

posted onPosted 30+ Days Ago

job requisition idRQ

Site: Mass General Brigham Incorporated
At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.

Job Summary

Overview:

Reporting to the Enterprise Director, Pharmacy Strategy and Corporate Administration, the Business Procurement Manager oversees all aspects of the Direct Replenishment Model (DRM.) The Business Procurement Manager serves as the compliance expert and authority on DRM with all Covered Entity supervisors, Senior Procurement Specialists and the Inventory Control Specialists, reporting directly. The Manager engages with leadership and the 340B Team participating in decision-making processes and is responsible for Human Resource matters for direct reports.

Principal Duties and Responsibilities:

Supports the collaboration of cross-functional teams within Supply Chain, IT departments, external contract pharmacies, vendors, and the 340B Team.

Vendor Management - oversees contract compliance, optimizes allocations as required

Inventory Management - responsible for replenishment levels and compliance, identifying and tracking DRM replenishment within each account; responsible for all inventory reconciliation

Receiving Management - verifies receipt of product and amounts, resolves quantity and pricing errors, supervises documentation of orders and accumulation management.

Collaborates with Hospital Materials Management and/or Courier vendor to ensure timely, responsible transfer of product; maintain records

Manages Account Payable and Account Receivables, balances receipts and issues, matching invoicing with receipts, reporting to EPB Finance for end-of-month true-ups

Oversees DSCSA compliance, working with Pharmacy Receiving Department for compliance and verifying all requirements and guidelines are in place.

Supervises the Senior Procurement Specialists and Inventory Control Specialists at each site assisting with hiring, training and developing competency oversight, addressing any problems or suggestions for improvement.

Provides monthly financial reporting related to DRM activities for all entities Recalls: supervises any required drug recalls (specifically monitoring alerts, tracking and documenting escalations, responsible for any necessary disclosures)

Responsible for maintaining TPA accumulations and decrements reporting to and collaborating with the 340B Team
Qualifications

Qualifications:

Registered Pharmacist licensed in Massachusetts

3-5 year's minimum experience related to Supply Chain Management, centralized and decentralized systems

Must have experience in Inventory and/or Supply Chain Management

Experience with 340B Program inventory management desired

Skills/Abilities/Other Details:

Strong Customer service skills

Expertise in standards and regulations promulgated by relevant legal and regulatory bodies: Massachusetts Department of Public Health (DPH), Massachusetts Board of Registration in Pharmacy (BORP), The Joint Commission (TJC), Centers for Medicare and Medicaid (CMS), Food and Drug Administration (FDA), and the United States Pharmacopeia (USP).

Advanced Microsoft Office skills required

Experience using integrated EHR system (Epic, Cerner, etc.)

Advanced presentation skills required

Strong verbal and written communication skills Strong problem solving and negotiating skills Ability to work well on a team, motivate and lead others Ability to deal with emergencies and stressful situations

Self-motivated, independent and possessing ability to learn quickly

Ability to assimilate new software and understand new software releases and succeed in a changing environment

Ability to successfully negotiate and collaborate with others of different skill sets, background, and levels within and external to the organization

Ability to possibly work and cover weekend shifts Ability to document and communicate the status of progress against plans

May include on-call coverage as business needs dictate

Possible local travel to Mass General Brigham sites Ability to flex outside standard business hours to accommodate clinical and executive team schedules

While performing the duties of this job, the employee is frequently required to sit; talk; or hear; use hands to finger; handle; or feel; reach with hands and arms. The employee is occasionally required to stand; walk; and stoop; kneel; or crouch. The employee must frequently lift and/or move up to 5 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate.

Additional Job Details (if applicable)

Additional Job Description
Remote Type

Onsite
Work Location

399 Revolution Drive
Scheduled Weekly Hours

40
Employee Type

Regular
Work Shift

Day (United States of America)
EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Innovation happens here and improves the lives of patients.

Mass General Brigham is a not-for-profit, integrated health care system based in Boston, Massachusetts. Founded by Brigham and Women s Hospital and Massachusetts General Hospital two of the nation s leading academic medical centers. From routine care to the most complex cases, we offer comprehensive, full-circle clinical care to our patients, starting and ending at home. At Mass General Brigham, our patients come first. We offer the full spectrum of health care services for common to complex conditions, including primary care, specialty care, hospital care, virtual care, home care and more. Our approximately 74,000 employees, physicians, scientists, and health care providers, across 16 institutions, partner with patients to develop care plans tailored to their needs. We are committed to ensuring all patients have equitable access to care. Mass General Brigham doctors who drive cutting-edge research are the ones providing patient care. Our patients have access to clinical trials and advanced care that s not available elsewhere.

Mass General Brigham s health care system includes five nationally ranked hospitals, including two world-renowned academic medical centers. We bring our heritage of academic medicine to the patient care delivered within our network. Our three Specialty hospitals, and Healthcare at Home, provide focused services to treat medical conditions that require unique skills and technology.

Mass Eye and Ear

Mass Eye and Ear, founded in 1824, is an international center for treatment and research and a teaching hospital of Harvard Medical School. Specializing in ophthalmology (eye care) and otolaryngology head and neck surgery (ear, nose and throat care), Mass Eye and Ear clinicians provide care, ranging from the routine to the very complex.

Mass General Brigham Healthcare at Home
. click apply for full job details