Personal Assistant to the Head of School

Description

The Personal Assistant to the Head of School is a highly dedicated and adaptable individual who supports the Head of School in both professional and personal capacities. This multifaceted role demands exceptional organizational and communication skills, a high degree of discretion, and the ability to proactively anticipate the needs of the Head of School. This role is integral to the smooth operation of the school's leadership and offers an opportunity to make a significant impact in a prestigious educational environment. The successful candidate will exhibit proven capabilities in similar roles, regardless of the industry, and bring a proactive, flexible approach to their work. This is a full time exempt position. Please note that the position is not a typical 9-5 job; the nature of this role necessitates availability and flexibility outside standard business hours, including occasional evenings and weekends.

ESSENTIAL FUNCTIONS:

As a Personal Assistant to the Head of School, you will:

• Manage administrative tasks, including proactive calendar management, email management, meeting coordination and information management, documents and records management.
• Coordinate events and travel for the Head of School.
• Event appreciation follow-up responsibilities, including gratitude management.
• Household and personal management for the Head of School.
• Other administrative tasks and special projects as assigned.

This position reports within a matrix structure to the Chief of Staff and the Head of School.

Requirements

Education:

• Associate degree required; bachelor's degree preferred.

Prior experience:

• Experience working in an independent school or high school preferred.

Other Key Competencies:

• Excellent verbal, written and proofreading skills.
• Ability to handle confidential information in a discreet manner.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Outstanding ability to think proactively and be self-motivated.
• Strong collaboration and teamwork skills, with a demonstrated ability to work effectively both independently and as part of a diverse team.
• Strong cultural intelligence and commitment to personal accountability and growth.
• High degree of flexibility and availability.
• Proficient in Google Suite and Microsoft Office Suite.
• Proficient in Apple products (Macintosh, iPad, iPhone), generative AI and quick to adapt to new technology.
• Ability to handle a fast-paced environment and to work under pressure.
• Discretion and confidentiality are paramount.
• A valid driver's license is required.
• Familiarity with office management systems and procedures.