Who you are
You are an entrepreneurial problem-solver or, as we say, a Swiss Army Knife. Flexibility, multitasking, critical thinking, problem-solving, and the ability to pivot are key. Thinking a few steps ahead with attention to detail, a high level of organization, and being self-directed will help you thrive in this role. This position requires you to be in person at our office in Novato, CA, 3 days a week. Extra bonus if you speak some Spanish, though not a requirement.
Specifically, we are looking for:
- 2-3 years of experience in an assistant, coordinator, or office management role where deadlines and time management are a must
- You have experience working and communicating with kids and the elderly
- Love for organization and streamlining processes
- Strong interpersonal and communication skills
- You stay organized in order to manage simultaneous timelines and projects
- You are a quick learner, and when faced with a novel challenge, you develop the skills necessary to tackle it
- You are familiar with all things related to Goggle Office (Calendar, Drive, Sheets, Docs)
- Basic HTML and graphic design abilities are a must
- You have a clean driving record and can lift up to 40 pounds
The job
As our Personal Assistant, you will gain life skills ranging from all that goes into homeownership and owning rental properties to venture capital, event planning, arranging travel, fundraising, and much more. We are a creative and philanthropic family, leading to various unique and exciting projects in this role. Some past examples include planning a wedding/fundraiser, graphic and templated website design, multi-city travel and tour booking, organizing office and home remodels, and music/book publishing.
Your responsibilities will include, but are not limited to:
- Personal and medical calendar management and booking
- Financial organization, communication, and related tasks
- Travel arrangements and forecasting
- Household maintenance, from scheduling repairs to making sure they have the essentials
- Drop off and pick up for school/recreational activities for our children
- Event planning, inventory, and vendor management
- Marketing materials creation and distribution
- Special projects and anything else that might come up
- Ability to work occasional weekends and nights
This is a PT position that pays $30/hour and we expect you to work 18 - 20 hours/week.